Admin Executive (Based in Port Klang)

Colform Sdn Bhd; Klang City, Port Klang; On-site; MYR 42,000 - 64,000; Full time

Job summary

Colform Sdn Bhd in Klang, Malaysia, invites a detail-oriented Office Administrator to join our team. You will manage daily office operations, coordinate administrative activities, and ensure smooth workflow across departments.

The role requires a Diploma or Bachelor's in Business Administration or related field, at least 3 years' experience in office administration (manufacturing exposure preferred). Proficiency in Excel and Word, strong organizational and communication skills are essential.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• Minimum 3 years of relevant working experience.
• Experience in office administration within manufacturing is an added advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Well-organised, detail-oriented and able to manage multiple tasks efficiently.
• Possess strong coordination, analytical, problem-solving and interpersonal skills, with a high level of accuracy.
• Self-motivated, proactive, and able to work independently, as well as collaborate effectively in a team-oriented environment.

Responsibilities

• Manage daily office administration and coordinate administrative activities to ensure smooth and efficient office operations.
• Handle general office administration, including facilities maintenance, utilities, office supplies and other administrative arrangements.
• Coordinate factory and administrative expenses, purchase requests, invoices and related documentation.
• Provide administrative support for human resources functions and related documentation.
• Maintain proper filing systems and ensure accurate and organised records of company and administrative documents.
• Liaise with relevant departments to compile and coordinate documentation for licensing applications, renewals and submissions.
• Assist in ensuring compliance with company policies, internal procedures, and applicable regulatory requirements.
• Coordinate with internal departments, external parties and regulatory authorities to facilitate effective communication and administrative matters.
• Perform other duties and responsibilities as assigned from time to time.

Skills

Office administration

Coordination

Attention to detail

Interpersonal skills

Education

Diploma or Bachelor's Degree in Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

Job description

Manage daily office administration and coordinate administrative activities to ensure smooth and efficient office operations.

Handle general office administration, including facilities maintenance, utilities, office supplies and other administrative arrangements.

Coordinate factory and administrative expenses, purchase requests, invoices and related documentation.

Provide administrative support for human resources functions and related documentation.

Maintain proper filing systems and ensure accurate and organised records of company and administrative documents.

Liaise with relevant departments to compile and coordinate documentation for licensing applications, renewals and submissions.

Assist in ensuring compliance with company policies, internal procedures, and applicable regulatory requirements.

Coordinate with internal departments, external parties and regulatory authorities to facilitate effective communication and administrative matters.

Perform other duties and responsibilities as assigned from time to time.

Job Requirements:

Candidate must possess at least Diploma or Bachelor's Degree in Business Administration, Management, or related fields.

Minimum 3 years of relevant working experience.

Experience in office administration within the manufacturing industry will be an added advantage.

Proficient in Microsoft Office applications, particularly Excel and Word.

Well-organised, detail-oriented and able to manage multiple tasks efficiently.

Possess strong coordination, analytical, problem-solving and interpersonal skills, with a high level of accuracy and attention to detail.

Self-motivated, proactive, and able to work independently, as well as collaborate effectively in a team-oriented environment.