Sales Operations Admin Coordinator

Ajinomoto (Malaysia) Berhad; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, invites bright and energetic candidates to join our National Sales team as Admin Executive.

We are seeking a detail-oriented, well-organised professional to support sales order processing, documentation and delivery arrangements. You will coordinate with internal departments and logistics, monitor orders and payments, and maintain accurate records to ensure smooth administrative operations in a

Qualifications

• Bachelor's Degree in Business Administration, Management or related field, or equivalent relevant working experience.
• Previous administration, sales support or order processing experience is advantageous.
• Proficient in Microsoft Office applications (Excel and Word).
• Familiarity with SAP or other ERP systems is an advantage.
• Good communication and interpersonal skills; able to coordinate with stakeholders.
• Well-organised, detail-oriented and able to manage multiple tasks.
• Fresh graduates with relevant skills are encouraged to apply.

Responsibilities

• Process and manage sales orders accurately using the SAP system.
• Prepare and maintain sales-related documents (invoices, delivery orders, credit notes, receipts and shipping documents).
• Coordinate with internal departments, logistics teams and external parties for timely delivery arrangements.
• Monitor sales orders, shipment schedules and follow up on outstanding orders.
• Assist in monitoring customer accounts and follow up on overdue payments.
• Coordinate and maintain records of returns, customer claims and promotional expenses.
• Prepare and update sales reports, stock information and other administrative records.
• Maintain proper filing and documentation to support daily sales operations.
• Provide administrative support to the National Sales team and assist with other tasks.

Skills

Detail-oriented

Organised

Interpersonal skills

Multitasking

Teamwork

Education

Bachelor's Degree in Business Administration or related field

Tools

SAP

MS Excel

MS Word

Job description

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, invites bright and energetic candidates to join our National Sales team as Admin Executive.

We are seeking a detail-oriented, well-organised professional to support sales order processing, documentation and delivery arrangements. You will coordinate with internal departments and logistics, monitor orders and payments, and maintain accurate records to ensure smooth administrative operations in a