Admin Executive

CSW Auto Parts; Kepong; On-site; MYR 29,000 - 47,000; Full time

Job summary

CSW Auto Parts in Malaysia is seeking an Admin Executive to support the Accounts Department with document control, filing, and accurate record keeping. This role focuses on organizing invoices, vouchers, receipts and financial records while ensuring confidentiality and smooth daily operations.

The ideal candidate holds a Diploma in Business Administration or related field, has at least 1 year of administrative experience (Accounts experience is a plus), and is proficient in Microsoft Word and

Qualifications

• Diploma or equivalent in business/admin fields is required.
• Minimum 1 year of administrative experience; accounts background is a plus.
• Proficient with MS Office (Word/Excel).
• Strong organizational and document management abilities.
• Detail-oriented with high accuracy in records.

Responsibilities

• Handle and maintain filing of accounting and administrative documents.
• Organize, sort, and archive invoices, vouchers, receipts, statements and records.
• Prepare, scan, photocopy, print, and distribute documents as required.
• Maintain properly labeled and retrievable file records.
• Assist in preparing accounting documents for internal use and audits.
• Perform data entry and update records in accounting/document systems.
• Verify that supporting documents are complete before filing.
• Liaise with internal departments to obtain required documents.
• Maintain confidentiality of company financial records.
• Perform general administrative duties as assigned by management.

Skills

Data entry

Organizational skills

Detail-oriented

Independence

Confidentiality

Education

Diploma in Business Administration

Diploma in Office Management

Diploma in Accounting

Tools

Microsoft Word

Microsoft Excel

Office 365

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join a thriving team at CSW Auto Parts, where innovation meets excellence in distribution. We're dedicated to fostering a collaborative environment that empowers every team member to succeed.

The Admin Executive is responsible for providing administrative support to the Accounts Department by managing documentation, maintaining filing systems, and ensuring accurate record keeping. The role supports the department's daily operations through efficient document control and administrative coordination.

Key Responsibilities

• Handle and maintain filing of accounting and administrative documents in both physical and electronic formats.
• Organize, sort, and archive invoices, payment vouchers, receipts, statements, and other financial records.
• Prepare, scan, photocopy, print, and distribute documents as required.
• Maintain proper document records and ensure all files are accurately labelled and easily retrievable.
• Assist in preparing and compiling accounting documents for internal use, auditors, and regulatory submissions.
• Perform data entry and update records in the company's accounting or document management system.
• Verify that supporting documents are complete before filing or submission.
• Liaise with internal departments to obtain required documents and information.
• Maintain confidentiality of company financial records and information.
• Perform general administrative duties and any other tasks assigned by the Accounts Manager or Management.

Job Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, Accounting, or a related field.
• Minimum 1 year of administrative experience; experience in an Accounts Department is an advantage.
• Proficient in Microsoft Office applications, Word and Excel.
• Strong organizational and document management skills.
• Detail-oriented with good accuracy in handling records and paperwork.
• Able to work independently, prioritize tasks, and meet deadlines.
• Responsible, trustworthy, and able to maintain confidentiality.