ADMIN ASSISTANT

Lian Hoe Huat Enterprise; Kulai; On-site; MYR 33,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking an Administrative Executive to handle daily administrative duties, maintain company records, and support internal meetings and audits. The role requires careful document management and data entry with strong organizational skills.

Responsibilities include vehicle records, licensing compliance, and coordination of general administrative tasks. The candidate should have a Diploma in Business Administration and proficiency in Microsoft Office.

Qualifications

• Minimum Diploma / equivalent qualification in Business Administration, Management or related field.
• Good organizational and documentation skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Handle daily administrative duties and office documentation.
• Prepare, maintain, file and update company documents, records and correspondence.
• Ensure documents are properly organized, updated and easily accessible.
• Assist in preparing documents for internal meetings, audits, inspections and company records.
• Monitor document expiry dates and ensure timely renewal or submission.
• Perform data entry and maintain accurate administrative records.
• Handle scanning, photocopying, filing and other general administrative tasks.
• Maintain company vehicle records and related documents.
• Monitor electricity and water bills; manage utility payments.
• Assist with licensing, compliance and government liaison tasks.
• Provide general administrative support to management and other departments.

Skills

Documentation

Microsoft Office

Excel

Word

Communication

Education

Diploma in Business Administration

Tools

Microsoft Office

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Handle daily administrative duties and office documentation.

Prepare, maintain, file and update company documents, records and correspondence.

Ensure documents are properly organized, updated and easily accessible.

Assist in preparing documents for internal meetings, audits, inspections and company records.

Monitor document expiry dates and ensure timely renewal or submission.

Perform data entry and maintain accurate administrative records.

Handle scanning, photocopying, filing and other general administrative tasks.

ADMINISTRATIVE EXECUTIVE / ADMIN

Job Description

1. Administrative & Documentation

• Handle daily administrative duties and office documentation.
• Prepare, maintain, file and update company documents, records and correspondence.
• Ensure documents are properly organized, updated and easily accessible.
• Assist in preparing documents for internal meetings, audits, inspections and company records.
• Monitor document expiry dates and ensure timely renewal or submission.
• Perform data entry and maintain accurate administrative records.
• Handle scanning, photocopying, filing and other general administrative tasks.

2. Vehicle & Road Tax Management

• Maintain company vehicle records and documentation.
• Monitor vehicle insurance, road tax and related expiry dates.
• Arrange road tax renewal and insurance renewal for company vehicles.
• Coordinate vehicle inspection, servicing and other required documentation when necessary.
• Ensure all vehicle-related documents are properly maintained and updated.

3. Utilities Management

• Monitor company electricity and water bills.
• Check monthly utility bills and ensure payments are made on time.
• Maintain records of electricity and water consumption and payment documents.
• Follow up with relevant utility providers regarding billing issues, account changes or service matters.
• Assist in managing other company utility-related matters when required.

4. Licensing & Compliance

• Maintain records of all company licences, permits, certificates and approvals.
• Monitor licence and certificate expiry dates.
• Prepare and coordinate licence renewal applications and submissions.
• Liaise with relevant government departments and authorities regarding licensing matters.
• Follow up on application status, payments, inspections and required supporting documents.
• Ensure required licences and certificates are properly filed and available for inspection.
• Assist the company in maintaining compliance with applicable administrative and regulatory requirements.

5. Government & External Liaison

• Liaise with government departments, local authorities, service providers and other external parties when required.
• Assist in submitting forms, applications, supporting documents and official correspondence.
• Follow up on pending applications, approvals, certificates and official matters.

6. General Administrative Support

• Provide administrative support to management and other departments.
• Coordinate appointments, meetings and administrative arrangements when required.
• Assist with company events, inspections, audits and other company activities.
• Handle other administrative duties and ad-hoc assignments assigned by management.

7. Event Support & Coordination

• Assist in planning and coordinating company events and activities.
• Assist with event preparation, including venue arrangements, materials, documents, refreshments and other necessary arrangements.
• Coordinate with internal departments, suppliers and external parties when required.
• Assist in preparing event-related documents, invitations, notices and administrative records.
• Provide on-site administrative support during company events when required.
• Assist with other event-related tasks as assigned by management.

Requirements

• Minimum Diploma / equivalent qualification in Business Administration, Management or related field.
• Previous experience in administration is an advantage.
• Good organizational and documentation skills.
• Able to work independently and manage multiple tasks.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Good command of English and Bahasa Malaysia. Mandarin is an added advantage.
• Responsible, detail-oriented and able to meet deadlines.
• Possess own transport and a valid driving licence is an advantage.