Admin Executive

YEASHIN CONSTRUCTION SDN. BHD.; Kampung Klebang Besar; On-site; MYR 36,000 - 54,000; Full time

Job summary

YEASHIN CONSTRUCTION SDN. BHD. in Klebang, Melaka is seeking an experienced Admin Executive to join our team.

This full-time role focuses on coordinating day-to-day administrative tasks, supporting management, and ensuring smooth office operations within our construction business. You will manage schedules, handle communications, maintain filing systems, prepare reports, and liaise with suppliers and clients.

Qualifications

• Proven experience as Administrative Assistant or similar role, preferably in construction.
• Excellent written and verbal communication in Chinese, English and Bahasa Malaysia.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage office schedules, appointments and meetings.
• Handle incoming/outgoing correspondence including emails, calls and post.
• Maintain filing systems (physical and digital).
• Prepare and distribute reports and administrative documentation.
• Coordinate office events, conferences and team meetings.
• Manage office supplies inventory and orders.
• Process invoices, expenses and other financial admin tasks.
• Liaise with suppliers, contractors and clients as required.
• Assist with data entry and database management.
• Perform general office duties to support productivity.

Skills

Organisational skills

Time management

Communication skills

Team collaboration

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced and organised Admin Executive to join the team at YEASHIN CONSTRUCTION SDN. BHD. in Klebang, Melaka. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Executive, you will be responsible for managing day-to-day administrative tasks, coordinating office activities, and providing essential support to our management team. This role is crucial to maintaining operational efficiency and supporting the overall success of our construction business.

Key responsibilities

• Managing and organising office schedules, appointments and meetings
• Handling incoming and outgoing correspondence, including emails, phone calls and post
• Maintaining and updating filing systems, both physical and digital, ensuring all documents are properly organised and easily accessible
• Preparing and distributing reports, presentations and other administrative documentation
• Coordinating office events, conferences and team meetings
• Managing office supplies inventory and placing orders when necessary
• Processing invoices, expenses and other financial administrative tasks
• Liaising with external suppliers, contractors and clients as required
• Assisting with data entry and database management
• Performing general office duties to ensure a productive working environment

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative role, preferably in the construction or related industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in Chinese, English and Bahasa Malaysia
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Attention to detail and accuracy in all work tasks
• Ability to work independently as well as part of a team in a fast-paced environment
• Professional demeanour and strong interpersonal skills
• Knowledge of office management systems and procedures
• Basic knowledge of finance and accounting
• Familiarity with construction industry terminology and practices is advantageous
• Ability to maintain confidentiality and handle sensitive information appropriately

About us

YEASHIN CONSTRUCTION SDN. BHD. is a dynamic and established construction company based in Klebang, Melaka. We are committed to delivering high-quality construction projects and services whilst maintaining the highest standards of professionalism and excellence. Our team is dedicated to creating a collaborative and supportive work environment where every employee can contribute to our continued success. We pride ourselves on our reputation for reliability, innovation and customer satisfaction within the construction sector.

What we offer

We offer a competitive salary package commensurate with experience and qualifications. As part of our team, you will enjoy a professional working environment, the opportunity to develop your skills within the construction industry, and the chance to work with a dedicated and supportive team. We value our employees and are committed to providing a workplace where you can grow and succeed in your career.