Sales Admin

Gold Leaf Marketing Sdn. Bhd.; Butterworth; On-site; MYR 39,000 - 58,000; Full time

Job summary

Gold Leaf Marketing Sdn. Bhd. is seeking a responsible Sales Admin cum Purchasing & Accounts to support the Sales team in daily administrative operations, purchasing activities, documentation, and basic accounting functions.

The ideal candidate has 3–5 years in Sales Administration, Purchasing or Accounts, strong Excel skills, familiarity with ERP or accounting software, and excellent organization and communication.

Qualifications

• Minimum 3–5 years of relevant working experience in Sales Administration, Purchasing, Accounts, or a related position
• Must have working experience in both Purchasing and Accounts functions
• Good understanding of sales order, purchase order, invoicing, delivery, and payment processes
• Familiar with basic accounting documentation and procedures
• Good knowledge of Microsoft Office, especially Excel
• Experience using accounting software or ERP systems is an advantage
• Good communication and interpersonal skills
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Able to work independently and handle multiple tasks

Responsibilities

• Provide daily administrative support to the Sales teams
• Prepare and process sales orders, purchase orders, invoices, delivery orders, credit notes, and other sales-related documents
• Follow up on customer orders, deliveries, stock availability, and outstanding issues
• Maintain accurate customer, product, pricing, and sales records
• Assist in preparing sales reports, monthly reports, and sales analysis
• Coordinate with warehouse, logistics, accounts, and customers to ensure smooth order fulfilment
• Prepare and process purchase orders and purchasing documents
• Source quotations from suppliers and compare pricing, terms, and availability
• Liaise with suppliers regarding pricing, orders, delivery schedules, and product availability
• Follow up on purchase orders and ensure timely delivery

Skills

Detail-oriented

Organized

Communication skills

Time-management

Independent worker

Multitasking

Tools

Excel

ERP systems

Job description

We are looking for a responsible, organized, and detail-oriented Sales Admin cum Purchasing & Accounts to support the Sales team in daily administrative operations, purchasing activities, documentation, and basic accounting functions.

Key responsibilities

Provide daily administrative support to the Sales teams

Prepare and process sales orders, purchase orders, invoices, delivery orders, credit notes, and other sales-related documents

Follow up on customer orders, deliveries, stock availability, and outstanding issues

Maintain accurate customer, product, pricing, and sales records

Assist in preparing sales reports, monthly reports, and sales analysis

Coordinate with warehouse, logistics, accounts, and customers to ensure smooth order fulfilment

Prepare and process purchase orders and purchasing documents

Source quotations from suppliers and compare pricing, terms, and availability

Liaise with suppliers regarding pricing, orders, delivery schedules, and product availability

Follow up on purchase orders and ensure timely delivery

About you

Minimum 3–5 years of relevant working experience in Sales Administration, Purchasing, Accounts, or a related position

Must have working experience in both Purchasing and Accounts functions

Good understanding of sales order, purchase order, invoicing, delivery, and payment processes

Familiar with basic accounting documentation and procedures

Good knowledge of Microsoft Office, especially Excel

Experience using accounting software or ERP systems is an advantage

Good communication and interpersonal skills

Strong attention to detail and accuracy

Good organizational and time-management skills

Able to work independently and handle multiple tasks