Admin Coordinator (New)

Truwater Cooling Towers Sdn Bhd; Shah Alam; On-site; MYR 25,000 - 42,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Parking

Group Medical & Life Insurance

Optical

Sport

Job summary

Truwater Cooling Towers Sdn Bhd in Selangor is seeking an Administration Coordinator to manage daily warehouse operations, maintain inventory accuracy, and coordinate documentation for incoming and outgoing goods. The role supports stock monitoring, record-keeping, and collaboration with production and logistics teams.

The ideal candidate will have fresh graduates or individuals with basic computer skills, data-entry accuracy, and the ability to work both independently and in a team.

Qualifications

• Fresh graduates welcome to apply.
• Basic computer skills and proficiency in Microsoft Office applications.
• Good data-entry accuracy, organizational skills, and attention to detail.
• Responsible, willing to learn, and able to work independently as well as in a team.
• Experience in warehouse administration or inventory systems is advantageous.

Responsibilities

• Update inventory records in the ERP system or inventory management software.
• Record stock receipts, stock issues, transfers, and returns.
• Maintain accurate item codes, descriptions, quantities and storage locations.
• Monitor inventory balances and report discrepancies.
• Receive and verify delivery documents from suppliers and transporters.
• Coordinate with warehouse staff to confirm received quantities.
• Prepare delivery orders and dispatch records for production lines or customers.
• Maintain and file purchase orders, delivery orders, GRNs, stock slips and returns forms.
• Assist in daily stock monitoring and periodic stock counts.
• Identify slow-moving, obsolete, damaged, or low-stock items and support reconciliation.

Skills

Basic computer skills

MS Office

Data-entry accuracy

Organizational skills

Attention to detail

Teamwork

Independence

Tools

ERP system

Job description

Update inventory records in the ERP system or inventory management software.

Record stock receipts, stock issues, transfers, and returns.

Maintain accurate item codes, descriptions, quantities, and storage locations.

Monitor inventory balances and report discrepancies.

2. Incoming Goods Administration

Receive and verify delivery documents from suppliers and transporters.

Check purchase orders, delivery orders, and goods received notes (GRNs).

Coordinate with warehouse staff to confirm received quantities.

Record damaged, missing, or incorrect items and report discrepancies.

3. Outgoing Goods and Delivery Coordination

Prepare delivery orders, material requisitions, and goods issue documents.

Coordinate material dispatch to production lines, project sites, or customers.

Arrange delivery schedules with transporters and logistics providers.

Maintain records of dispatched goods and obtain proof of delivery where applicable.

4. Documentation and Filing

Maintain purchase orders, delivery orders, GRNs, stock issue slips, and return forms.

File warehouse documents systematically for easy retrieval.

Ensure records are complete and available for audits.

Prepare daily, weekly, and monthly warehouse reports.

5. Stock Monitoring and Stocktaking

Assist in daily stock monitoring and periodic stock counts.

Compare physical stock quantities against system records.

Investigate and report stock variances to the Warehouse Executive.

Identify slow-moving, obsolete, damaged, and low-stock items.

Support inventory reconciliation and audit activities.

Qualifications and Experience

Fresh graduates and candidates with no working experience are welcome to apply.

Basic computer skills and proficiency in Microsoft Office applications.

Good data-entry accuracy, organizational skills, and attention to detail.

Responsible, willing to learn, and able to work independently as well as in a team.

Experience in warehouse administration or inventory systems will be an advantage.

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Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an administration coordinator?
• Which of the following types of qualifications do you have?

Truwater Cooling Towers Sdn Bhd, a subsidiary of Seagull Cooling Technologies (Asia Pacific), is a trusted Malaysian manufacturer with over 35 years of expertise in wet and hybrid cooling towers. Serving industries such as HVAC, power generation, petrochemical, and food processing, we deliver high-efficiency, environmentally friendly solutions. Backed by the global strength and innovation of Jiangsu Seagull, we combine local manufacturing excellence with international R&D to meet evolving industrial cooling needs across Asia Pacific.

Truwater Cooling Towers Sdn Bhd, a subsidiary of Seagull Cooling Technologies (Asia Pacific), is a trusted Malaysian manufacturer with over 35 years of expertise in wet and hybrid cooling towers. Serving industries such as HVAC, power generation, petrochemical, and food processing, we deliver high-efficiency, environmentally friendly solutions. Backed by the global strength and innovation of Jiangsu Seagull, we combine local manufacturing excellence with international R&D to meet evolving industrial cooling needs across Asia Pacific.

Perks and benefits Medical Miscellaneous allowance Dental Parking Group Medical & Term Life Insurance, Optical, Spor

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What can I earn as an Administration Coordinator