Admin Coordinator

Rubino Industry; Johor Bahru; On-site; MYR 24,000 - 36,000; Full time

Job summary

Rubino Industry Sdn. Bhd. in Johor Bahru, Johor, invites applications for an Admin Coordinator.

This full‑time role provides the organizational backbone for our office, coordinating day‑to‑day administrative activities to support efficiency and professional standards across departments. You will handle purchase orders, scheduling, file updates, and logistics, while maintaining ISO 9001 quality practices. We seek a minimum 1 year of related experience, with Bahasa Malaysia, Bahasa Cina and

Qualifications

• SPM or equivalent is required.
• Minimum 1 year of relevant experience.
• Knowledge of shipping processes and documentation.
• Good command of Bahasa Malaysia, Bahasa Cina and English; Mandarin a plus.

Responsibilities

• Receive and acknowledge purchase orders from customers.
• Determine delivery schedules based on customer delivery plans.
• Update PO and quotation in the system to generate job sheets.
• Prepare job sheets based on customer orders.
• Arrange transport for customer returns.
• Contribute to ISO 9001 quality maintenance and compliance.

Skills

Shipping knowledge

Attention to detail

Independent work

Communication skills

Education

SPM or equivalent

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an Admin Coordinator to join RUBINO INDUSTRY SDN. BHD. in Johor Bahru, Johor. This is a full‑time position that plays a vital role in ensuring the smooth operation of our administrative functions. As an Admin Coordinator, you will be the organisational backbone of our office, managing essential day‑to‑day administrative activities that support the efficiency and effectiveness of our entire organisation. This role is fundamental to maintaining professional standards across all departments and ensuring seamless communication and coordination throughout the company.

What you'll be doing

• Receive and acknowledge Purchase Order sent by customer
• Determine the delivery schedule base on customer delivery schedule.
• Update PO and Quotation in system to generate Job Sheet.
• Prepare Job Sheet based on customer's order.
• Arrange transport for pick up for customer return.
• Maintain effectiveness of the ISO 9001.
• Responsible for implementing and maintaining company Quality to ensure products conforming to customers and interested parties' requirements

What we're looking for

• Minimum SPM or equivalent
• Min 1 year of working experience in relevant field
• Knowledgeable in shipping function
• Good command of Bahasa Cina, Bahasa Malaysia & English. (Able to speak, write in Mandarin is advantageous)

Skills and Behaviours

• Meticulous and systematic in process of carrying out tasks.
• Ability to work under pressure and independently.
• Computer skills - experienced with MS office