Sales Coordinator

Reeracoen Recruitment; Shah Alam; On-site; MYR 45,000 - 78,000; Full time

Job summary

Reeracoen Recruitment – Shah Alam, Selangor is seeking a proactive Sales Admin/Coordinator to support the Sales Team's day-to-day activities. You will prepare cost estimates, quotations, and proposals and ensure accurate documentation across projects.

You will collaborate with Design, Project, Production, Purchasing and Logistics to keep projects on schedule, process sales orders, maintain customer databases, and assist with tender submissions and reporting.

Qualifications

• Diploma or bachelor’s degree in business, marketing or related field.
• Minimum 2 years’ experience in sales support, admin or project coordination.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication; detail-oriented.
• Proficient with Microsoft Excel, Word and PowerPoint.
• Able to work independently and as part of a team.
• Experience in tender processes or project coordination is a plus.

Responsibilities

• Provide administrative and operational support to the Sales Team.
• Prepare cost estimates, quotations and commercial proposals.
• Coordinate with Design, Project, Production, Purchasing, and Logistics.
• Process and manage Sales Orders with accurate product specs and pricing.
• Maintain customer databases, quotations, orders and project docs.
• Coordinate shipment bookings and liaise with freight forwarders.
• Assist tender submissions and project costing.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

MS Office

Team player

Tender experience

Project coordination

Education

Business Administration / Marketing degree

Tools

Microsoft Office

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Reeracoen Recruitment – Shah Alam, Selangor

Job Description

• - Provide comprehensive administrative and operational support to the Sales Team to ensure smooth and efficient day-to-day sales activities.
• - Prepare cost estimates, quotations, and commercial proposals based on project requirements, supplier costs, and internal pricing guidelines.
• - Coordinate with internal departments, including Design, Project, Production, Purchasing, and Logistics, to ensure projects progress according to agreed requirements and timelines.
• - Process and manage Sales Orders (SO), ensuring all product specifications, quantities, pricing, delivery requirements, and customer information are accurate and properly recorded in the system.
• - Maintain and update customer databases, sales records, project information, quotations, orders, and other relevant documentation.
• - Liaise with clients on quotations, purchase orders, documentation, delivery schedules, project updates, and other sales-related matters.
• - Assist the Sales Team in coordinating client meetings, site visits, presentations, project discussions, and follow-up activities.
• - Coordinate with suppliers and subcontractors to obtain costing, material prices, lead times, and other information required for quotation preparation.
• - Follow up with suppliers and internal departments to ensure costing and project information are received accurately and on time.
• - Prepare and coordinate Certificate of Origin (COO) documentation and handle applications under relevant Free Trade Agreements (FTA) where applicable.
• - Coordinate shipment bookings, liaise with freight forwarders and logistics providers, and monitor shipment and delivery status.
• - Prepare and maintain relevant shipping, export, customs, and project documentation as required.
• - Assist in monitoring quotation, order, production, and delivery status and follow up with relevant parties to ensure deadlines are met.
• - Support the preparation of sales reports, project updates, costing analysis, and other management reports when required.
• - Ensure proper filing and documentation of sales-related records for easy reference and audit purposes.
• - Assist with tender submissions, project costing, and other sales-related documentation where required.
• - Perform general office administration and undertake other ad-hoc duties and responsibilities as assigned by the Sales Manager or Management.

Qualifications

• Requirement
  • - Education: Diploma or Bachelor’s Degree in in Business Administration, Marketing or related field
  • - Experience: Min 2 years of related working experience
  • - Strong organizational and multitasking skills
  • - Good communication and interpersonal skills
  • - High attention to detail and accuracy
  • - Proficient in Microsoft Office (Excel, Word, PowerPoint)
  • - Ability to work independently and as part of a team
  • - Experience in project coordination or tender processes
  • - Ability to handle multiple projects in a fast-paced environment
• English Level

  -

• Other Language

  Malay, Mandarin, English