Admin Coordinator

RUBINO INDUSTRY SDN. BHD.; Johor Bahru; On-site; MYR 33,000 - 50,000; Full time

Job summary

RUBINO INDUSTRY SDN. BHD. in Johor Bahru is seeking an Admin Coordinator to support our administrative operations.

This full-time role acts as the organizational backbone, coordinating day-to-day tasks and ensuring smooth communication across departments. You will handle purchase orders, schedule deliveries, update systems with PO and quotations, prepare job sheets, arrange transport for returns, and help uphold ISO 9001 standards while ensuring quality meets customer requirements.

Qualifications

• SPM or equivalent is required.
• At least 1 year of admin/coordination experience.
• Familiar with shipping functions.
• Proficient in Bahasa Malaysia, Bahasa Cina and English; Mandarin is a plus.

Responsibilities

• Receive and acknowledge Purchase Orders.
• Determine the delivery schedule based on customer delivery schedules.
• Update PO and Quotations in system to generate Job Sheets.
• Prepare Job Sheets based on customer orders.
• Arrange transport for customer returns.
• Maintain the effectiveness of ISO 9001.
• Support implementing and maintaining company Quality to meet customer requirements.

Skills

Meticulous

Systematic

Ability to work under pressure

Education

SPM or equivalent

Tools

MS Office

Job description

About the role

We are seeking an Admin Coordinator to join RUBINO INDUSTRY SDN. BHD. in Johor Bahru, Johor. This is a full-time position that plays a vital role in ensuring the smooth operation of our administrative functions. As an Admin Coordinator, you will be the organisational backbone of our office, managing essential day-to-day administrative activities that support the efficiency and effectiveness of our entire organisation. This role is fundamental to maintaining professional standards across all departments and ensuring seamless communication and coordination throughout the company.

What you’ll be doing

Receive and acknowledge Purchase Order sent by customer

Determine the delivery schedule base on customer delivery schedule.

Update PO and Quotation in system to generate Job Sheet.

Prepare Job Sheet based on customer’s order.

Arrange transport for pick up for customer return.

Maintain effectiveness of the ISO 9001.

Responsible for implementing and maintaining company Quality to ensure products conforming to customers and interested parties’ requirements

What we’re looking for

Minimum SPM or equivalent

Min 1 year of working experience in relevant field

Knowledgeable in shipping function

Good command of Bahasa Cina, Bahasa Malaysia & English. (Able to speak, write in Mandarin is advantageous)

Skills and Behaviours

Meticulous and systematic in process of carrying out tasks.

Ability to work under pressure and independently.

Computer skills – experienced with MS office

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• How many years’ experience do you have as an administration coordinator?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• Have you worked in a role which requires a sound understanding of ISO Standards?

Rubino Industry Sdn Bhd is a premier stone fabricator based in Johor Bahru, Malaysia, specializing in the supply and customization of high-quality Marble, Granite, Quartz, and Pyrolithic Stone. We provide tailored stone solutions for architectural, interior, and construction projects- delivering precision, quality, and reliability across every stage, from sourcing to final installation.

Guided by our core philosophy- "Serving Customers, Improving Quality, Continually Developing, and Ensuring Customer Satisfaction" we strive to deliver exceptional value and maintain long-term partnerships across the construction and interior design industries.

Rubino Industry Sdn Bhd is a premier stone fabricator based in Johor Bahru, Malaysia, specializing in the supply and customization of high-quality Marble, Granite, Quartz, and Pyrolithic Stone. We provide tailored stone solutions for architectural, interior, and construction projects- delivering precision, quality, and reliability across every stage, from sourcing to final installation.

Guided by our core philosophy- "Serving Customers, Improving Quality, Continually Developing, and Ensuring Customer Satisfaction" we strive to deliver exceptional value and maintain long-term partnerships across the construction and interior design industries.

What can I earn as an Administration Coordinator