Admin Clerk

K-Tool Engineering Sdn Bhd; Bayan Lepas; On-site; MYR 24,000 - 36,000; Full time

Job summary

K-Tool Engineering Sdn Bhd in Bayan Lepas, Penang, seeks a detail‑oriented Admin Assistant to support daily office operations, invoicing, and data entry. You will process documents, manage emails, and help with purchasing tasks.

The role requires good English/Bahasa Malaysia communication, with Mandarin being an advantage. A Diploma or SPM is preferred, and you will work onsite in a dynamic team environment.

Qualifications

• SPM or Diploma or equivalent is required.
• Good data entry accuracy and attention to detail.
• Able to work independently with minimal supervision.
• Strong communication skills in English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Prepare and issue invoices and delivery orders accurately and on time.
• Enter data into ERP, Excel, or other company systems.
• File and organize documents (physical and digital).
• Handle routine emails and respond to queries.
• Process forms for shipping, purchasing, HR, etc.
• Assist with basic purchasing/admin tasks (office supplies).
• Support other departments with ad-hoc administrative tasks.

Skills

Data entry

Attention to detail

Independent work

Effective communication

Education

SPM/Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Email

Job description

K-TOOL Engineering is a leading manufacturer of high-precision engineering products serving the electronics, semiconductor and manufacturing industries internationally and across Malaysia. With a strong focus on quality and customer satisfaction, we are committed to delivering exceptional products and services that exceed our clients' expectations. Join our dynamic team and be a part of our continued growth and success.

Responsibilities

• Prepare and issue invoices and delivery orders (DO) accurately and on time
• Perform data entry into company systems (ERP, Excel, or other tools as required)
• File and organize documents (physical and digital) in an orderly manner
• Handle routine email correspondence and respond to queries
• Fill out and process forms as required (shipping, purchasing, HR, etc.)
• Assist with basic purchasing/admin tasks (ordering office/stationery supplies, etc.)
• Support other departments with ad-hoc administrative tasks as needed

Requirements

• SPM/Diploma or equivalent
• Basic computer literacy (Microsoft Excel, Word, email)
• Detail-oriented with good accuracy in data entry
• Able to work independently with minimal supervision
• Good communication skills in English and/or Bahasa Malaysia; Mandarin an advantage for dealing with vendors/customers
• Prior admin/clerical experience an advantage but not required