Admin Assistant

Jingguang Group; Kulai; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Career growth potential

Stable company

Overseas exposure

Supportive team environment

Job summary

Jingguang Group in Malaysia seeks an Administrative & Clerical Support professional to handle typical office tasks, manage correspondence, and maintain records. You will assist multiple departments, coordinate meetings, and ensure data accuracy across systems.

The role requires basic MS Office skills, strong organization, and a proactive attitude. Fresh graduates are encouraged to apply; Mandarin speakers are welcomed for China communications.

Qualifications

• Proficient in Bahasa Malaysia and English; Mandarin is preferred to communicate with colleagues from China.
• Minimum qualification: SPM or Diploma in Business Administration or equivalent.
• 1–2 years of clerical or administrative experience preferred; fresh graduates are encouraged to apply.
• Basic computer literacy including MS Office, email, and data entry systems.
• Detail-oriented, well-organized, and able to multitask effectively.
• Responsible, proactive, and willing to learn from different departments.

Responsibilities

• Handle daily office tasks such as photocopying, scanning, faxing, filing and data entry.
• Manage incoming/outgoing correspondence including letters, emails, courier services, and phone calls.
• Prepare, update, and maintain company records, reports, and forms.
• Assist in maintaining and updating employee and departmental files.
• Provide administrative support to Administration, Safety, Purchasing and Sales Departments; arrange meetings and take minutes.

Job description

<h3>1. Administrative & Clerical Support</h3> <p>Handle daily office tasks such as photocopying, scanning, faxing, filing, and data entry.</p> <p>Manage incoming and outgoing correspondence including letters, emails, courier services, and phone calls.</p> <p>Prepare, update, and maintain company records, reports, and forms.</p> <p>Assist in maintaining and updating employee and departmental files.</p> <h3>2. Documentation & Record Management</h3> <p>Ensure all documents (both hard copy and electronic) are properly filed and organized.</p> <p>Maintain confidentiality of company and employee information.</p> <p>Draft simple letters, memos, and reports as instructed.</p> <h3>3. Office Supplies & Equipment Management</h3> <p>Monitor and maintain office supply inventory such as stationery and printing materials.</p> <p>Prepare requisition forms and ensure timely replenishment of office items.</p> <p>Ensure office equipment (printer, copier, scanner, etc.) are in good working condition and report any issues promptly.</p> <h3>4. Coordination & Departmental Support</h3> <p>Provide administrative assistance to Administration, Safety, Purchasing, and Sales Departments.</p> <p>Assist in arranging meetings, preparing necessary documents, and taking meeting minutes.</p> <p>Coordinate internal communication and assist with company events or activities.</p> <h3>5. Data Entry & Reporting</h3> <p>Accurately input and update data into systems or spreadsheets.</p> <p>Assist in preparing simple summaries or reports for management review.</p> <h3>6. Other Duties</h3> <p>Carry out any other clerical or administrative tasks assigned by supervisors or management.</p> <p>Comply with company policies, procedures, and security practices.</p> <h3>Requirements</h3> <p>Good communication skills in Bahasa Malaysia and English, Mandarin-speaking candidates are preferred to communicate with colleagues from China.</p> <p>Minimum qualification: SPM / Diploma in Business Administration or equivalent.</p> <p>At least 1–2 years of related clerical or administrative experience preferred (<b>fresh graduates are encouraged to apply.</b>)</p> <p>Basic computer literacy (MS Office, email, and data entry systems).</p> <p>Detail-oriented, well-organized, and able to multitask effectively.</p> <p>Responsible, proactive, and willing to learn from different departments.</p> <h3>Why Join Us?</h3> <ul> <li>Friendly and positive working culture</li> <li>Simple management structure – open communication, quick decisions</li> <li>Opportunity to <b>learn from various departments</b> (Admin, Safety, Sales, Purchasing)</li> <li>Supportive team environment with career growth potential</li> <li>Stable company with continuous development</li> </ul> <p>We are a China-based manufacturing <b>group</b>, with independent factories in multiple overseas countries, and Malaysia is one of our overseas subsidiaries. As a newly established company in Malaysia, our team is energetic, proactive, and friendly. We place great importance on developing talent in manufacturing-related fields. We welcome capable, motivated, and growth-oriented Malaysians to join us and grow together with the company.</p>