Admin Assistants

Private Advertiser; George Town; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser in Penang, George Town, Malaysia, is seeking an administrative assistant to manage purchase invoices, DO, quotations, and sales invoices. You will handle customer communications, filing for customers and suppliers, and support supplier payment documentation.

The role requires basic knowledge of Excel/Word and strong organizational skills, with attention to detail and the ability to learn. Prior admin experience is an advantage; SQL Accounting Software knowledge is a plus.

Qualifications

• Basic knowledge of Microsoft Excel, Word, and email communication.
• Good organizational and filing skills.
• Attention to detail and accuracy in data entry.
• Responsible, willing to learn, and able to work independently.
• Prior administrative experience is an advantage but not required.

Responsibilities

• Key in and maintain Purchase Invoices in the system.
• Key in and update Delivery Orders (DO).
• Prepare and issue Quotations/Sales Invoices to customers.
• Send emails to customers, including Customer Statements, Payment reminders, and General customer correspondence.
• Organize and maintain customer and supplier filing (hardcopy and softcopy).
• Prepare supplier payment supporting documents for approval.
• Manage staff claim documentation (hardcopy and softcopy).
• File and maintain Sales Invoices/Merchant Statements of company.
• Create and maintain work process notes, SOPs, and documentation for office procedures.
• Assist with general administrative and operational tasks as assigned.

Skills

Excel

Word

Email

Organizational

Filing

Attention to detail

Learning attitude

Independent work

SQL Accounting Software

Tools

SQL Accounting Software

Job description

This role involves managing purchase invoices, delivery orders, quotations, and sales invoices within the system. You will handle customer communications, maintain filing systems for customers and suppliers, prepare supplier payment documentation, and support general administrative and operational tasks.

Key responsibilities

Key in and maintain Purchase Invoices in the system

Key in and update Delivery Orders (DO)

Prepare and issue Quotations/Sales Invoices to customers

Send emails to customers, including Customer Statements, Payment reminders, and General customer correspondence

Organize and maintain customer and supplier filing (hardcopy and softcopy)

Prepare supplier payment supporting documents for approval

Manage staff claim documentation (hardcopy and softcopy)

File and maintain Sales Invoices/Merchant Statements of company

Create and maintain work process notes, SOPs, and documentation for office procedures

Assist with general administrative and operational tasks as assigned

About you

Basic knowledge of Microsoft Excel, Word, and email communication

Good organizational and filing skills

Attention to detail and accuracy in data entry

Responsible, willing to learn, and able to work independently

Prior administrative experience is an advantage but not required

Knowledge of SQL Accounting Software is an added advantage

Prior administrative or accounting-related experience is preferred