Admin Assistants

Jobstreet Malaysia; George Town; On-site; MYR 28,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking an administrative assistant to manage purchase invoices, delivery orders, quotations, and customer communications. You will maintain orderly filing for customers and suppliers, prepare supplier payment documentation, and support general administrative tasks.

Applicants should be adept with Excel, Word, and email, with strong organizational skills, attention to detail, and the ability to work independently. Prior accounting knowledge is a plus.

Qualifications

• Basic proficiency in Excel, Word, and email communication.
• Good organizational and filing skills.
• Attention to detail and accuracy in data entry.
• Responsible, willing to learn, and able to work independently.
• Knowledge of SQL Accounting Software is an added advantage.

Responsibilities

• Key in and maintain Purchase Invoices in the system.
• Key in and update Delivery Orders (DO).
• Prepare and issue Quotations/Sales Invoices to customers.
• Send emails to customers, including statements and reminders.
• Organize and maintain customer and supplier filing (physical and digital).
• Prepare supplier payment supporting documents for approval.
• Manage staff claim documentation (physical and digital).
• File and maintain Sales Invoices/Merchant Statements of the company.
• Create and maintain work process notes, SOPs, and documentation for office procedures.
• Assist with general administrative and operational tasks as assigned.

Skills

Excel

Word

Email

Organizational skills

Attention to detail

Independent work

SQL Accounting Software

Tools

SQL Accounting Software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves managing purchase invoices, delivery orders, quotations, and sales invoices within the system. You will handle customer communications, maintain filing systems for customers and suppliers, prepare supplier payment documentation, and support general administrative and operational tasks.

Key responsibilities

• Key in and maintain Purchase Invoices in the system
• Key in and update Delivery Orders (DO)
• Prepare and issue Quotations/Sales Invoices to customers
• Send emails to customers, including Customer Statements, Payment reminders, and General customer correspondence
• Organize and maintain customer and supplier filing (hardcopy and softcopy)
• Prepare supplier payment supporting documents for approval
• Manage staff claim documentation (hardcopy and softcopy)
• File and maintain Sales Invoices/Merchant Statements of company
• Create and maintain work process notes, SOPs, and documentation for office procedures
• Assist with general administrative and operational tasks as assigned

About you

• Basic knowledge of Microsoft Excel, Word, and email communication
• Good organizational and filing skills
• Attention to detail and accuracy in data entry
• Responsible, willing to learn, and able to work independently
• Prior administrative experience is an advantage but not required
• Knowledge of SQL Accounting Software is an added advantage
• Prior administrative or accounting-related experience is preferred