Admin Assistant - Port Klang

Wistron Technology (Malaysia) Sdn Bhd; George Town; On-site; MYR 42,000 - 66,000; Full time

Job summary

Wistron Technology (Malaysia) Sdn Bhd is seeking an Administration Officer to support the Construction Department with daily operations, document control, and cross-functional coordination. You will prepare and maintain construction records, organize schedules, and liaise with contractors and vendors to ensure timely project deliverables.

The role requires a diploma or bachelor’s degree in Business Administration or equivalent, good English and Bahasa Melayu, and Mandarin proficiency for client

Qualifications

• Requires Diploma or Bachelor’s degree in Business Administration or equivalent.
• English and Bahasa Melayu; Mandarin proficiency desirable for client communication.
• Minimum 1 year related experience; fresh graduates encouraged to apply.

Responsibilities

• Provide administrative support to the Construction team.
• Prepare, organize, and maintain construction-related documents, reports, and records.
• Coordinate meetings, appointments, and project schedules.
• Prepare Purchase Requisitions (PR), Material Requisition Forms (MRF), and other department documentation.
• Track purchase orders, invoices, and payment status.
• Coordinate with contractors, suppliers, and internal departments regarding project requirements.
• Maintain filing systems for contracts, drawings, permits, and project documentation.
• Monitor project progress and update status reports.
• Assist in preparing monthly reports, presentations, and meeting minutes.
• Ensure compliance with company policies and document control procedures.
• Perform other administrative duties as assigned by the Department Manager.

Skills

MS Office proficiency

Multitasking

Independent working

Education

Diploma / Bachelor’s Degree in Business Administration or equivalent

Job description

The Department Assistant provides administrative and coordination support to the Construction Department, ensuring smooth daily operations, proper documentation, and effective communication with internal departments, contractors, and vendors.

Key Responsibilities

Provide administrative support to the Construction team.

Prepare, organize, and maintain construction-related documents, reports, and records.

Coordinate meetings, appointments, and project schedules.

Prepare Purchase Requisitions (PR), Material Requisition Forms (MRF), and other department documentation.

Track purchase orders, invoices, and payment status.

Coordinate with contractors, suppliers, and internal departments regarding project requirements.

Maintain filing systems for contracts, drawings, permits, and project documentation.

Monitor project progress and update status reports.

Assist in preparing monthly reports, presentations, and meeting minutes.

Ensure compliance with company policies and document control procedures.

Perform other administrative duties as assigned by the Department Manager.

Job Requirements :-

Candidate must possess at least Diploma / Bachelor's Degree in Business Administrative or equivalent

Required language(s): English and Bahasa Melayu. We are seeking candidates proficient in Mandarin to effectively communicate with our Mandarin speaking clients.

1 year of related working experience in the related field is required for this position. However, fresh graduates are also encouraged to apply

Required skill(s): MS Office (PowerPoint, Excel, Word, Outlook and etc. )

Independent and multi tasking person

Wistron Corporation is a global leading technology service provider, supplying innovative ICT (information and communications technology) products, service solutions, and systems to top brands in the ICT industry worldwide.

In recent years, with robust R&D and technological innovation capabilities, Wistron undergoes growth boost that is driven by diversified product development.

Apart from portable computers, desktops, servers and enterprise storage devices, professional display products, communication devices, and after-sales services, Wistron embodies the cloud development trend by integrating software and hardware to provide technological service platform and solutions.

Wistron Corporation is a global leading technology service provider, supplying innovative ICT (information and communications technology) products, service solutions, and systems to top brands in the ICT industry worldwide.

In recent years, with robust R&D and technological innovation capabilities, Wistron undergoes growth boost that is driven by diversified product development.

Apart from portable computers, desktops, servers and enterprise storage devices, professional display products, communication devices, and after-sales services, Wistron embodies the cloud development trend by integrating software and hardware to provide technological service platform and solutions.

What can I earn as an Administration Officer