Admin Assistant (Construction Project)

AGENSI PEKERJAAN GLOBAL HIRE SDN. BHD.; Kedah; On-site; MYR 28,000 - 45,000; Full time

Job summary

AGENSI PEKERJAAN GLOBAL HIRE SDN. BHD. is seeking an Admin Assistant to support our construction project team in Kedah.

The role covers daily project administration, coordination of accommodations and transportation, attendance records, and site office management. The ideal candidate holds a degree in Business Administration or related fields, is organised, detail-oriented and capable of handling multiple tasks.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, Human Resources or related disciplines.
• Fresh graduates are encouraged to apply.
• 1–2 years of administrative experience is an advantage.
• Experience in construction, engineering, project administration or site administration will be an advantage.
• Proficient in Microsoft Word, Excel and basic office applications.
• Organised, detail-oriented, responsible and able to handle multiple administrative tasks.
• Good communication and coordination skills.
• Good command of Bahasa Malaysia and English.
• Mandarin communication skills will be an added advantage.
• Willing to work at Kedah Rubber City, Kedah (near Kuala Nerang).

Responsibilities

• Provide daily administrative and coordination support to the project and site team.
• Coordinate employee accommodation and hostel arrangements, including related administrative matters.
• Arrange and coordinate employee transportation between accommodation, project site and other required locations.
• Maintain employee attendance, working hours, leave and other relevant personnel records.
• Attend project and internal meetings, prepare meeting minutes and follow up on action items when required.
• Manage and organise project documents, correspondence, records and filing.
• Assist in preparing letters, reports, notices, meeting materials and other administrative documents.
• Handle data entry and maintain accurate project and administrative records.
• Assist in arranging meetings, appointments and other daily project administrative matters.
• Provide basic HR and personnel administration support for project employees when required.
• Coordinate with project staff, suppliers, subcontractors, accommodation providers, transportation providers and other external parties.
• Maintain office supplies and support the daily operation of the project/site office.
• Perform other administrative and coordination duties assigned by the project management team.

Skills

MS Office

Coordination

Communication

Education

Bachelor's degree in Business Administration, Office Management, HR or related

Job description

We are looking for a responsible, organised and proactive Admin Assistant to support our construction project team at Kedah Rubber City, near Kuala Nerang, Kedah.

The successful candidate will be responsible for daily project administration and coordination, including employee accommodation and transportation arrangements, attendance records, meeting minutes, project documentation, filing and general site office administration.

This position is suitable for candidates who enjoy coordination and administrative work in a construction project environment.

Key responsibilities

• Provide daily administrative and coordination support to the project and site team.
• Coordinate employee accommodation and hostel arrangements, including related administrative matters.
• Arrange and coordinate employee transportation between accommodation, project site and other required locations.
• Maintain employee attendance, working hours, leave and other relevant personnel records.
• Attend project and internal meetings, prepare meeting minutes and follow up on action items when required.
• Manage and organise project documents, correspondence, records and filing.
• Assist in preparing letters, reports, notices, meeting materials and other administrative documents.
• Handle data entry and maintain accurate project and administrative records.
• Assist in arranging meetings, appointments and other daily project administrative matters.
• Provide basic HR and personnel administration support for project employees when required.
• Coordinate with project staff, suppliers, subcontractors, accommodation providers, transportation providers and other external parties.
• Maintain office supplies and support the daily operation of the project/site office.
• Perform other administrative and coordination duties assigned by the project management team.

About you

• Diploma or Bachelor's Degree in Business Administration, Office Management, Human Resources or related disciplines.
• Fresh graduates are encouraged to apply.
• Candidates with 1–2 years of administrative experience will have an added advantage.
• Experience in construction, engineering, project administration or site administration will be an advantage.
• Experience in handling employee accommodation, transportation arrangements, attendance records or general personnel administration will be an added advantage.
• Proficient in Microsoft Word, Excel and basic office applications.
• Organised, detail-oriented, responsible and able to handle multiple administrative tasks.
• Good communication and coordination skills.
• Good command of Bahasa Malaysia and English.
• Mandarin communication skills will be an added advantage.
• Willing to work at Kedah Rubber City, Kedah (near Kuala Nerang).

What can I earn as an Administration Officer