Admin Assistant (Operations)

VIC Engineering Sdn Bhd; Semenyih; On-site; MYR 20,000 - 31,000; Full time

Job summary

VIC Engineering Sdn Bhd in Malaysia is seeking a detail‑driven Warehouse Clerk to support daily stock operations, data entry, and order fulfillment. You will handle receiving, counting, packing, labeling, and delivery coordination, use SAP/WMS systems, maintain documentation, and liaise with procurement and sales teams to ensure accurate stock and timely deliveries.

Join a growing team committed to quality, safety, and customer satisfaction, with opportunities to contribute to manufacturing and

Qualifications

• Candidate must possess SPM/STPM/A Level/Diploma/Degree.
• Proficient in Word, Excel, and PowerPoint.
• Strong organizational skills to maintain proper documentation.
• Good communication skills for notifying parties and handling calls.

Responsibilities

• Answer calls and attend to emails.
• Daily filing and documentations.
• Coordinate activities with other departments (receiving DO and stock orders).
• Involve in physical count of stock.
• Manage inventory, organize and sort items.
• Identify and report product issues while sorting and packing.
• Pick, check, pack, and label goods for delivery.
• Ensure accuracy of receiving and dispatch/deliveries.
• Take pictures of goods before delivery.
• Update sales team on delivery updates daily.
• Key in stock using SAP / WMS software.
• Support and assist with GRN receipts.
• Assist customers with inquiries and meet their needs.
• Maintain housekeeping, safety, and cleanliness of warehouse.
• Other tasks as assigned by supervisor.

Skills

MS Office

Organizational skills

Communication skills

Education

SPM/STPM/A Level/Diploma/Degree

Tools

SAP

WMS

Job description

1. Answering phone calls and attending to emails.

2. To do daily filing and documentations.

3. Coordinate activities with other department (receiving Delivery Order and coordinating any stock orders with the Procurement Department).

4. Involve in physical count of stock.

5. Manage the inventory, organize and sort items.

6. Identify and report any product issues while sorting and packing.

7. To pick, check, pack nicely and label goods for delivery.

8. Ensure the accuracy of the receiving and dispatching/deliver of goods.

9. To take picture of goods before delivery.

10. To update sales team on delivery update on daily basis.

11. Key in stock using SAP / WMS software.

12. To support and assist the company on all goods received (GRN).

13. Assist customers with inquiries and ensure their needs are met.

14. Maintain proper housekeeping, safety and cleanliness of the warehouse.

15. Other tasks assigned as per superior's instruction from time-to-time.

Requirements

Candidate must possess at least a SPM/ STPM/ A Level/ Diploma/ Degree in any discipline.

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

Strong organizational skills to maintain proper documentation.

Good communication skills for notifying parties and handling incoming calls.

VIC Engineering Sdn Bhd, established in 1990, has 35 years of industry leadership in fire engineering, equipment sales, solutions, and consulting.

We continue to expand, moving into manufacturing and partnering with strategic collaborators to explore new market opportunities. Our focus on quality ensures we provide reliable products and services.

As a company that values its employees as our greatest asset, we foster a supportive work environment.

Join our team and be part of our growth, seizing new opportunities together!

VIC Engineering Sdn Bhd, established in 1990, has 35 years of industry leadership in fire engineering, equipment sales, solutions, and consulting.

We continue to expand, moving into manufacturing and partnering with strategic collaborators to explore new market opportunities. Our focus on quality ensures we provide reliable products and services.

As a company that values its employees as our greatest asset, we foster a supportive work environment.

Join our team and be part of our growth, seizing new opportunities together!