Admin Assistant (Warehouse)

Private Advertiser; Kajang; On-site; MYR 20,000 - 33,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented warehouse assistant to join our team in Malaysia. The role focuses on daily administrative tasks, stock control, and coordinating with procurement and sales to ensure accurate delivery of goods.

You will handle documentation, inventory counts, and customer inquiries with professionalism. Ideal candidates possess relevant education and strong Microsoft Office skills, along with solid organizational and communication abilities.

Qualifications

• Candidate must possess at least a SPM/STPM/A Level/Diploma/ Degree in any discipline.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational skills to maintain proper documentation.
• Good communication skills for notifying parties and handling incoming calls.

Responsibilities

• Answer phone calls and attend to emails.
• Do daily filing and documentation.
• Coordinate activities with other departments (receiving Delivery Order and stock orders with Procurement).
• Involve in physical count of stock.
• Manage inventory, organize and sort items.
• Identify and report any product issues while sorting and packing.
• Pick, check, pack neatly and label goods for delivery.
• Ensure accuracy of receiving and dispatching/delivery of goods.
• Take pictures of goods before delivery.
• Update sales team on delivery updates daily.
• Key in stock using SAP software.
• Support and assist the company on all goods received (GRN).
• Assist customers with inquiries and ensure their needs are met.
• Maintain proper housekeeping, safety and cleanliness of the warehouse.
• Other tasks assigned by superior from time to time.

Skills

Microsoft Office

Organizational skills

Communication skills

Education

SPM/ STPM/ A Level/ Diploma/ Degree in any discipline

Tools

SAP

Job description

• 1. Answering phone calls and attending to emails.
• 2. To do daily filing and documentations.
• 3. Coordinate activities with other department (receiving Delivery Order and coordinating any stock orders with the Procurement Department).
• 4. Involve in physical count of stock.
• 5. Manage the inventory, organize and sort items.
• 6. Identify and report any product issues while sorting and packing.
• 7. To pick, check, pack nicely and label goods for delivery.
• 8. Ensure the accuracy of the receiving and dispatching/deliver of goods.
• 9. To take picture of goods before delivery.
• 10. To update sales team on delivery update on daily basis.
• 11. Key in stock using SAP software.
• 12. To support and assist the company on all goods received (GRN).
• 13. Assist customers with inquiries and ensure their needs are met.
• 14. Maintain proper housekeeping, safety and cleanliness of the warehouse.
• 15. Other tasks assigned as per superior’s instruction from time-to-time.

Requirements

• Candidate must possess at least a SPM/ STPM/ A Level/ Diploma/ Degree in any discipline.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational skills to maintain proper documentation.
• Good communication skills for notifying parties and handling incoming calls.