Admin & Stock Control Assistant

Hoshizaki Malaysia Sdn Bhd; Shah Alam; On-site; MYR 30,000 - 52,000; Full time

Benefits offered by this job

5-day work week

Medical coverage

EPF & SOCSO

Job summary

Hoshizaki Malaysia Sdn Bhd is seeking an Inventory Management & Control professional in Shah Alam. You will oversee daily stock operations, maintain precise records, and support administrative tasks to ensure smooth warehouse and service processes.

The role requires strong Excel and MS Office skills, attention to detail, and the ability to liaise with internal teams and external suppliers. Fresh graduates are welcome to apply and a 5-day work week is offered.

Qualifications

• Minimum SPM/Professional Certificate/Diploma/Degree in any field.
• 2 years of inventory control or admin experience.
• Fresh graduates are encouraged to apply.

Responsibilities

• Oversee daily inventory operations with accurate tracking and optimal stock levels.
• Maintain up-to-date stock records and conduct regular audits to resolve discrepancies.
• Ensure all stock movements are documented per company procedures.
• Prepare and analyze reports on stock levels, usage trends, and replenishment needs.
• Manage documentation including delivery notes and transfer records.
• Inspect incoming shipments for quality and quantity and report issues.
• Reconcile monthly stock counts with accounting system records.
• Act as liaison between internal teams and external service providers.
• Coordinate stock allocation to technicians and service providers.
• Manage stock returns and deliveries for installations and service calls.
• Work with teams to ensure end-to-end inventory efficiency.

Skills

Microsoft Office

Excel

Communication

Analytical

Multilingual (Bahasa Malaysia & Eng)

Education

SPM/Certificate/Diploma/Degree

Tools

SQL Accounting Software

Job description

Inventory Management & Control (Spare Parts)

Oversee daily inventory operations, ensuring accurate tracking and optimal stock levels.

Maintain precise and up-to-date stock records and conduct regular audits to identify and resolve discrepancies.

Ensure all stock movements are fully documented and comply with company procedures.

Prepare and analyze inventory reports on stock levels, usage trends, and replenishment needs.

Manage documentation, including issuing and filing delivery notes and transfer records.

Inspect incoming shipments for quality and quantity, reporting any issues promptly.

Reconcile monthly physical stock counts with the accounting system records.

Act as the key liaison between internal teams (e.g., support, technicians) and external service providers.

Coordinate the allocation of stock to technicians & service providers based on sales orders or service requirements.

Manage stock returns and organize deliveries for installations and service calls.

Work collaboratively to ensure efficient end-to-end inventory operations.

Admin Support:

Maintain accurate customer profiles in the system.

Support the preparation of monthly stock sales reports.

Assist to manage office upkeeping & maintenance as when require

Ensure Cost and Time effectiveness in every daily operation

Undertake any other tasks as an when assigned by Company from time to time.

Qualifications & Requirements:

Minimum SPM/Professional Certificate/Diploma/Degree in any field.

At least 2 years of relevant experience in inventory control, administration.

Fresh gratulate is encourage to apply

Strong proficiency in Microsoft Office (Excel, Word, Outlook) and experience with SQL Accounting Software is preferred.

Required languages: Bahasa Malaysia and English. Mandarin language skills are a strong advantage for liaising with China-based suppliers.

Excellent interpersonal and communication skills.

Strong analytical, problem-solving, and organizational abilities.

Self-motivated, independent, and energetic with a positive work attitude.

Must possess own transportation.

We Offer:

• A positive and supportive working environment with a 5-day work week.
• Comprehensive benefits including medical coverage, EPF, and SOCSO, attendance incentive & etc
• Opportunities for career growth with performance-based bonuses and salary reviews.