Assistant Manager - General Admin

Armstrong Auto Parts Sdn Bhd; Seberang Perai; On-site; MYR 100,000 - 160,000; Full time

Job summary

Armstrong Auto Parts Sdn Bhd in Malaysia seeks an experienced Admin & Facilities Manager to oversee daily operations, supervise the Sewage, Cleaning, Security, and Canteen teams, and ensure compliance with licenses and policies.

You will manage budgets, coordinate external service providers, arrange travel, and drive workplace safety and sustainability initiatives, bringing a strong can-do attitude and proven leadership to a manufacturing environment.

Qualifications

• Bachelor’s degree in listed fields or related.
• 8+ years in relevant work experience; 3+ years in Assistant Manager.
• Knowledge in Facilities Management and Project Management.
• Knowledge in Power BI, Safety, Environment, Audits, Sustainability, Regulatory would be an added advantage.

Responsibilities

• Oversee day-to-day admin and facilities operations.
• Coordinate and supervise Sewage, Cleaning, Security, and Canteen teams.
• Manage renewals and compliance for policies and licenses.
• Monitor department budget and cost-efficiency.
• Coordinate vendor contracts for services.
• Arrange employee travel and visa applications.
• Develop and enforce company policies for admin functions.
• Conduct regular staff check-ins to gauge satisfaction.
• Maintain general inbox and respond to inquiries.
• Perform any other tasks as assigned.

Skills

Interpersonal communication

Stakeholder management

Multi-tasking

Independence

Adaptability

Education

Bachelor’s in Business Admin

Tools

Power BI

Job description

• 1. Oversee day-to-day administrative and operational functions, including the management of office supplies, workplace cleanliness, facility maintenance, canteen operations, security services, uniform, upkeep of company vehicles
• 2. Supervise and coordinate the activities of Sewage, Cleaning, Security and Canteen teams to ensure smooth and efficient operations
• 3. Manage renewals and compliance for company-related policies and licenses such as car insurance, local authority permits and other operational certifications (e.g., Local Council, IWK, PBA, TNB, Suruhanjaya Tenaga)
• 4. Propose, monitor and maintain the departmental budget, ensuring cost-efficiency and alignment with organizational goals
• 5. Administer the company’s general email inbox, serving as the first point of contact for incoming enquiries and ensuring timely and appropriate coordination of responses
• 6. Conduct regular check-ins with office staff to gather feedback on general workplace satisfaction and areas for improvement
• 7. Oversee and maintain contracts with external service providers, including those for Vending Machines, cleaning, security, canteen operator, pest control, and animal control services
• 8. Coordinate employee travel arrangements, including transportation, accommodation, travel insurance and visa applications where necessary
• 9. Develop, implement and ensure compliance with company policies and procedures relevant to general admin and administrative functions
• 10. Perform any other tasks or responsibilities as assigned by the superior in line with business needs

JOB REQUIREMENTS

Academic Qualifications:

• Bachelor’s in, Business Admin, Facilities Management, Engineering, Occupational Safety & Health, Risk Management, Environmental Management and Sustainability or any other related field

Experience:

• At least 8 years in relevant working experience and minimum 3 years in Assistant Manager post, preferably in the manufacturing industry
• Have knowledge in Facilities Management, Project Management
• Knowledge in Power BI, Occupational Safety, Health & Environment, Audits, Sustainability, Regulatory would be an added advantage

Key Skills/Knowledge:

• Strong interpersonal communication and stakeholder management skills
• A strong can-do attitude and self-motivation, complemented by the capability to be independent and multi-task in a fast-paced and dynamic environment

Preference Language : Malay, English

Possess a valid D driving license.

Armstrong Auto Parts Sdn Bhd was established in 1978 to supply components for locally assembled Honda motorcycles. The company has since then growth and expanded its activities to supply parts to other motor vehicle assemblers and also non motor customers. As a member of the Armstrong Group of Companies, we supply quality products to our customers who are some of the world's automotive leaders. In line with our expansion plans, we are seeking talented and committed individuals to join us in our quest to be the Supplier of Choice for the automotive and engineering companies.