Admin Assistant (Chinese Speaking)

SJ CORPORATE SERVICES; Bayan Lepas; On-site; MYR 20,000 - 36,000; Full time

Job summary

SJ Corporate Services is seeking a diligent Corporate Secretarial assistant in Bayan Lepas, Penang. The role involves preparing resolutions, minutes, annual returns and statutorily required forms, while ensuring proper maintenance of secretarial books and related administrative tasks.

Fresh graduates are welcome as training will be provided to develop necessary compliance skills under Malaysian law and other applicable regulations.

Qualifications

• Assist in preparing resolutions, minutes, annual returns, statutory forms and documents.
• Maintain secretarial books and administration.
• Assist in corporate secretarial compliance per Malaysian Companies Act and related laws.
• Perform ad-hoc tasks related to secretarial work as assigned by supervisor/management.
• Fresh graduates are welcome as training will be provided.

Responsibilities

• Prepare board/Shareholder resolutions, minutes and statutory filings.
• Ensure proper maintenance of secretarial books and related administration.
• Assist in meeting corporate secretarial compliance obligations under the Malaysian Companies Act.
• Handle ad-hoc tasks related to company secretarial work as directed.

Skills

Secretarial support

Document preparation

Multilingual communication

Education

Diploma / LCCI / Bachelor’s degree in related field

Job description

REQUIRED SKILLS / 任职要求

Assisting in the preparation of resolutions, minutes, annual returns, statutory forms and documents. 协助准备董事会/股东决议案、会议纪要、年度申报表、法定表格及相关文件。

To ensure proper maintenance of secretarial books and administration. 确保公司秘书账簿及相关行政事务得到妥善维护与管理。

Assisting in carrying out corporate secretarial compliance works to meet the requirements of the Malaysian Companies Act and other relevant laws. 协助执行公司秘书合规工作，以符合《马来西亚公司法》（Malaysian Companies Act）及其他相关法律法规的要求。

Any ad-hoc task or work relating to secretarial work as assigned by the supervisor and/or management team. 完成主管及/或管理层安排的与公司秘书事务相关的各项临时性任务或工作。

Diploma / LCCI / Bachelor’s degree in related field. 拥有相关领域的文凭（Diploma）、LCCI 证书或学士学位。

Required language(s): Bahasa Malaysia, Mandarin, English. 要求掌握的语言：马来语、中文、英语。

Candidates fluent in Mandarin are preferred as the role requires candidates to deal with Mandarin speaking clients. 精通中文者优先考虑，因为该岗位需要对接讲中文的客户。

Candidates with less experience and fresh graduates are encouraged to apply as training will be provided. 经验较浅者及应届毕业生均欢迎申请，公司将提供专业培训。