Admin Executive

Blue ocean holiday sdn bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Blue ocean holiday sdn bhd is seeking an office administrator to manage daily tasks, billing and documentation in a busy environment.

You will handle quotations, invoices, purchase orders, accounts records and scheduling, while supporting the ticketing and travel coordination teams. Fluency in English, Mandarin and Bahasa Malaysia is preferred, with Mandarin ability highly valued.

Qualifications

• Basic accounting knowledge; familiarity with SQL Accounting System preferable.
• Proficient in Microsoft Office tools like Word, Excel, and PowerPoint.
• Good proficiency in English, Mandarin and Bahasa Malaysia.
• Preferably Mandarin speaking candidates as need to liaise with mandarin speaking clients.
• Positive and proactive attitude; Immediate start preferred.

Responsibilities

• Assist with day-to-day administrative tasks.
• Issue quotations, invoices and purchase orders.
• Update accounts receivable and accounts payable records.
• Handle applications as required.
• Schedule and coordinate appointments and meetings.
• Develop and maintain filing/e-filing system.
• Respond to phone messages and prepare memos, emails, letters or forms.
• Assist with flight and hotel reservations.
• Take on ad hoc duties and special projects as assigned by supervisor.

Skills

Basic accounting knowledge

MS Office

Multilingual

Mandarin communication

Proactive attitude

Immediate start

Tools

SQL Accounting System

Job description

General Office Administrative Support一般办公室行政支持:

Assist with day-to-day administrative tasks 协助日常行政任务

Issue Quotations, Invoices and Purchase Orders. 发出报价单、发票和采购订单

Update Account Receivables and Account Payable records. 更新应收账款和应付账款记录

Handle any applications as required. 处理任何所需的申请

Scheduling and Meetings日程安排和会议:

Schedule and coordinate appointments and meeting 安排和协调预约和会议

Document and Database Management文件和数据库管理:

Develop and maintain a filing/e-filing system 建立和维护文件/电子文件系统.

Communication Management沟通管理

Response to phone message 回复电话信息.

Assist in preparation of memos, emails, letters or forms 助准备备忘录、电子邮件、信件或表格.

Support to Ticketing Department协助票务部门:

Assist with flight and hotel reservations协助机票和酒店预订.

Travelling and OT出差和加班:

When required 如有需要.

Ad Hoc Duties其他职责:

Take on ad hoc duties and special projects assigned by the supervisor 执行主管分配或要求的任何临时职责或特殊项目.

Job Requirements工作要求:

Basic Accounting Knowledge: Familiarity with SQL Accounting System is preferable 基础会计知识：熟悉 SQL 会计系统者优先

Proficient in Microsoft Office tools like Word, Excel, and PowerPoint 精通 Microsoft Office 工具，如 Word，Excel 和 PowerPoint.

Good proficiency in English, Mandarin and Bahasa Malaysia 拥有流利的中英马来文的沟通能力为佳

Preferably Mandarin speaking candidates as need to liaise with mandarin speaking clients 由于我们需要用华语沟通，所以偏好能用中文沟通的申请者

Positive and Proactive Attitude 积极主动的态度

ImmediateStartPreferred 可立即上班者优先