Admin Assistant / Admin Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 33,000 - 56,000; Full time

Job summary

5G-Starlink Pte. is seeking an Admin Assistant / Admin Executive to support daily office operations in Malaysia. The role involves handling purchasing, invoicing, and maintaining filing systems, while organizing appointments and meetings with accuracy.

The candidate should be proficient in English, Bahasa Malaysia and Mandarin, with strong organizational skills and the ability to multitask in a fast-paced environment. This is a full-time on-site position based in Malacca City.

Qualifications

• Good written and spoken English, Bahasa Malaysia and Mandarin.
• Experience with office equipment and general office procedures.
• Proficiency in Microsoft Office.
• Strong organizational and multitasking abilities; detail-oriented and problem-solving skills.

Responsibilities

• Assist in office administration activities.
• Handle purchase orders and invoices.
• Maintain office systems and documentation.
• Organize and schedule appointments.
• Plan meetings and take minutes.
• Prepare regularly scheduled reports.
• Book travel and hotel arrangements.
• Submit and reconcile expenses.

Skills

Communication

Multitasking

Attention to detail

Problem solving

Organizational skills

Education

SPM / Diploma / Bachelor's Degree in Business Studies / Administration / Management

Tools

Microsoft Office

Printers & Fax machines

Job description

About the job Admin Assistant / Admin Executive

Job Descriptions

• Assist in office administration activities.
• To handle office administration such as purchase order and invoice.
• Manage company operations by maintaining office system and documentations such as general office files.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel and hotel arrangements.
• Submit and reconcile expenses reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  

Job Requirements

• Possess at least a SPM / Diploma / Bachelor's Degree in Business Studies / Administration / Management, or equivalent.
• Excellent communication skills in both written and spoken English, Bahasa Malaysia and Mandarin.
• Working knowledge of office equipment, like printers and fax machines.
• Knowledge of office management systems and procedures.
• Proficiency in Microsoft Office.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.