Personal Assistant to Chairman

ONE HOPE CHARITY & WELFARE; Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

ONE HOPE CHARITY & WELFARE is seeking a Personal Assistant to support the Chairman with secretarial and administrative tasks. The role requires strong communication in Mandarin, Bahasa Malaysia, and English, plus proficient document handling and calendar management.

Responsibilities include coordinating with internal teams, preparing reports, minutes, and presentations, and maintaining confidential filing systems.

Qualifications

• Diploma or higher in Business Studies or Administration.
• At least 2 years' relevant work experience.
• Excellent written and verbal communication in Mandarin, Bahasa Malaysia, and English.

Responsibilities

• Report to the Chairman and perform secretarial and administrative duties.
• Liaise with internal departments; coordinate and follow up on day-to-day matters.
• Manage internal and external correspondence with guidance from the Chairman.
• Prepare and edit reports, documents, minutes and presentations.
• Maintain a confidential, well-organized filing system.
• Coordinate calendars and appointments; manage time efficiently.
• Interact closely with the Chairman on key tasks and deadlines.
• Work extra hours when required; handle adhoc tasks as assigned.

Skills

Secretarial skills

Calendar management

Communication skills

Multitasking

Proactive approach

Education

Diploma in Business Studies/Administration

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

We are looking for a Personal Assistant to perform personalized duties for our Chairman.

In this role, you are responsible for:

Reporting to the Chairman and performing secretarial and administrative duties.

Liaising with internal departments, coordinating, and following up on the progress of all day-to-day matters.

Managing internal and external correspondence with advice from Chairman as and when necessary.

Typing, formatting, and editing reports, documents, minutes and presentations.

Maintain a well-organized filing system that secures confidential files.

Able to do follow-up affairs efficiently and good time management.

Able to communicate and interact closely with the Chairman for important tasks and deadlines.

Always be presentable and maintain the best practices and etiquette.

Able to work extra hours when required.

Any other adhoc task assigned by superior.

You shall possess the key skills as follows:

Candidate must possess at least a diploma or higher qualification in Business Studies, Administration, or equivalent.

At least 2 years of working experience in the related field are required for this position.

Excellent written and verbal communication skills in Mandarin, Bahasa Malaysia, English. We are seeking candidates proficient and in written Mandarin to effectively communicate internally and with external parties.

Computer literacy and able to create documents using office software such as MS Word, Excel, Outlook, and PowerPoint. Capability to manage appointments and calendars.

High capability in follow-ups.

Must have own transport

Mature and tactful to handle task, sense of professionalism

Able to multitask, resourceful & proactive with good common sense & also a sense of urgency.