Admin Assistant

iMS Motionet Sdn Bhd

Simpang Ampat

On-site

MYR 28,000 - 39,000

Full time

14 days+

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Job summary

IMS Motionet Sdn Bhd, based in Penang, seeks an Administrative Assistant to support daily admin and purchasing activities at the Simpang Ampat site. You will prepare POs, DOs, quotations, and invoices, and maintain orderly records.

You will handle requisitions, source and negotiate materials, and manage delivery status. The role requires careful document control and collaboration with the supervision team in a fast-paced manufacturing environment.

Qualifications

Experience in providing administrative and operational support.
Proficient with Microsoft Office suite (Word, Excel, Outlook).
Familiarity with invoicing and documentation workflows.
Attention to filing systems and document management.

Responsibilities

Provide vital administrative and operational support to ensure day-to-day activities run smoothly.
Prepare purchase orders, delivery orders, sales quotations, invoices, and related documentation.
Maintain complete and updated documents with effective filing systems.

Skills

Administrative support

Microsoft Office

Data entry

Invoicing experience

Job description

About the role This is a full-time Administrative Assistant role based in Simpang Ampat, Penang. You will provide vital administrative and operational support to ensure the smooth running of the company's day-to-day activities.

Perform administration and support of admin activities.

Prepare purchase order, DO, sales quotation, Invoice and all related documentation.

Ensure all documents are complete and updated and maintaining good filing system.

To check and process Purchase Requisition.

To source, negotiate and purchase of materials

Responsible for the purchasing process including generating of PO, expediting and updating delivery status, and schedules.

To undertake and all other duties and responsibilities as instructed by the immediate superior/ Manager.

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Your application will include the following questions:

What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as an Administration Executive?
Do you have previous invoicing experience?
Which of the following Microsoft Office products are you experienced with?
Do you have data entry experience?
Which of the following languages are you fluent in?

Consumer Electronics Manufacturing 11-50 employees

IMS Motionet Sdn.Bhd. is one of the leading company in motion & control technology industrial. Our main office is located in Pulau Pinang, Malaysia. We are providing motion solutions, motion devices & electrical control components to factory automation, manufacturing plant & industrial automation sector.

With a focus on automation solutions that help our customers meet productivity objectives, IMS Motionet Sdn Bhd brings together leading brands in industrial automation. Namely, Autonics, Shihlin Electric, Apex Dynamics, Sanyo Denki, Meister, GGM, EDrive, ElectroCraft, Mitsubishi, Panasonic, UIRobot & more.

Partnering with these manufacturers, IMS manages to maintain its reputation in providing quality, reliable and innovative products and services.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Administration Officer

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