Admin Assistant

ROBUST HPC SDN BHD; Petaling Jaya; In loco; MYR 33.000 - 47.000; Tempo pieno

Descrizione del lavoro

Robust HPC Sdn Bhd in Petaling Jaya is seeking an Admin Assistant to provide essential administrative support across departments, handle phone etiquette, and assist executives with clerical tasks. The role is on-site and requires strong organization and communication skills.

You will maintain records, coordinate calendars and events, assist HR activities including onboarding, and help ensure ISO 27001:2022 compliance.

Competenze

• Administrative assistant-focused responsibilities and clerical duties.
• Handling phone etiquette and professional communication.
• MS Office proficiency and strong organizational skills.

Mansioni

• Provide administrative assistance and clerical support to multiple departments.
• Answer phone calls, manage correspondence, respond to emails, and handle deliveries.
• Assist executives with administrative tasks and prepare, edit, and format documents.

Conoscenze

Administrative skills

Phone etiquette

Clerical skills

Organizational skills

Time management

MS Office

Multitasking

Prioritization

Problem-solving

Teamwork

Attention to detail

Formazione

High school diploma or equivalent

Descrizione del lavoro

This is a full-time on-site role for an Admin Assistant at Robust HPC in Petaling Jaya. The Administration Assistant will be responsible for providing administrative assistance, handling phone etiquette, conducting effective communication, assisting executives with administrative tasks, and utilizing clerical skills. The role will involve supporting various departments within the organization and ensuring smooth operations.

Key responsibilities

Perform various administrative tasks, including answering phone calls, managing correspondence, responding to emails, and handling deliveries

Respond to inquiries and resolve issues related to administrative functions

Assist in the preparation, editing, and formatting of documents, reports, and presentations

Maintain and update office records, files, and databases to ensure accuracy and organization

Ensure the cleanliness, maintenance, and upkeep of the office environment

Assist in the organization and coordination of company events or special projects

Coordinate calendars, schedule meetings, and make travel arrangements

Maintain confidentiality and handle sensitive HR information with discretion

Support recruitment and onboarding processes, including job postings, resume screening, and interview scheduling

Monitor and record staff attendance and leave applications and manage other HR-related matters

Ensure employees adhere to ISO 27001:2022 standards and other regulatory requirements.

Improving ISO 27001:2022 procedure and documentation.

Record and monitor inventory for both office purchases and product purchases from suppliers for warranty, stock control, and project reference purposes.

Manage petty cash claims for all staff.

Perform data entry and preparation of documents related to financial transactions.

Analyse operational processes and implement improvements to enhance efficiency and service quality.

Assist in supplier order management and other operational tasks as needed.

Conduct research and gather information to support decision-making and project initiatives.

Perform other administrative duties and ad hoc tasks as assigned by supervisors/directors from time to time.

About you

Administrative Assistance and Executive Administrative Assistance skills

Phone Etiquette and Communication skills

Strong clerical skills

Excellent organizational and time management skills

Attention to detail and accuracy

Proficient in MS Office (Word, Excel, PowerPoint)

Ability to multitask and prioritize tasks

Strong problem-solving and decision-making skills

Ability to work well in a team

High school diploma or equivalent

Robust HPC specializes in providing solutions that improve work efficiency and drive innovation. We deliver HPC/AI clusters, digital twins, and enterprise IT solutions to research institutes, universities, oil and gas companies, engineering R&D firms, automotive, media, and creative companies globally.

Our aim is to build a global business that leads from within Malaysia, while also having establishments overseas. Our immediate need is to build a team that cares about delivering high-quality services to customers, and making Malaysia a great workplace to compete at an international level.

Our commitment to delivering true value and high-quality work has proven successful. We have gained the trust of local and overseas customers, especially when we managed to help them solve some of the most challenging projects that others failed to deliver. This has enabled us to build a trustworthy relationship with customers in the long run and take pride in our job constantly.

Robust HPC specializes in providing solutions that improve work efficiency and drive innovation. We deliver HPC/AI clusters, digital twins, and enterprise IT solutions to research institutes, universities, oil and gas companies, engineering R&D firms, automotive, media, and creative companies globally.

Our aim is to build a global business that leads from within Malaysia, while also having establishments overseas. Our immediate need is to build a team that cares about delivering high-quality services to customers, and making Malaysia a great workplace to compete at an international level.

Our commitment to delivering true value and high-quality work has proven successful. We have gained the trust of local and overseas customers, especially when we managed to help them solve some of the most challenging projects that others failed to deliver. This has enabled us to build a trustworthy relationship with customers in the long run and take pride in our job constantly.

What can I earn as an Administration Officer