Admin Assistant

M&R Integrated Solutions Sdn Bhd; Simpang Ampat; On-site; MYR 30,000 - 42,000; Full time

Job summary

M&R Integrated Solutions Sdn Bhd in Malaysia is seeking an organized administrator to handle requisitions, supplier communications, and general office support. You will manage uniforms, stock, IT licences, and ensure documentation is up to date.

The role requires attention to detail, the ability to work independently, and willingness to travel for hostel inspections or site tasks; fresh graduates are welcome with relevant skills.

Qualifications

• Proven ability to handle multiple admin tasks and maintain records.
• Experience coordinating procurement, stock, and office services.
• Strong communication with internal teams and external suppliers.

Responsibilities

• Prepare and process purchase requisitions and payment requisitions, including supporting documents.
• Manage company uniforms and safety shoes, including ordering and stock monitoring.
• Monitor stationery inventory and arrange replenishment.
• Coordinate IT-related matters, including software licences and technical support.
• Coordinate cleaning services and maintain office tidiness.
• Manage access cards, including issuance and record keeping.
• Coordinate hostel inspections and liaise with landlords/service providers.
• Arrange transportation for foreign workers and site visits.
• Maintain documentation of requisitions, invoices, and maintenance records.
• Perform other administrative duties as assigned.

Skills

Administrative support

Organizational

Communication

Microsoft Office

Education

SPM or equivalent

Diploma in Business Administration

Job description

Prepare and process purchase requisitions and payment requisitions, including the preparation of supporting documents and follow-up with relevant departments.

Manage company uniforms and safety shoes, including ordering, distribution, and stock monitoring.

Monitor stationery inventory and arrange replenishment when necessary.

Coordinate IT-related matters, including software licences, equipment, technical support, and liaison with IT service providers.

Coordinate cleaning services and ensure office cleanliness and tidiness.

Manage employee access cards, including issuance, replacement, collection, and record keeping.

Coordinate company website updates and liaise with the website service provider when necessary.

Arrange and coordinate transportation for foreign workers.

Conduct hostel inspections, maintain inspection records, and follow up on cleanliness, safety, and maintenance issues.

Coordinate hostel repairs and maintenance with landlords, contractors, and service providers.

Contact and liaise with suppliers to obtain quotations, place orders, follow up on deliveries, and resolve supply-related issues.

Maintain proper documentation and filing of requisitions, quotations, invoices, maintenance records, and other administrative documents.

Perform other administrative duties and ad hoc tasks as assigned by the superior.

Job Requirements

Minimum SPM or equivalent qualification; a Diploma in Business Administration or a related field is an advantage.

Preferably 1–2 years of experience in administrative or office support roles. Fresh graduates with relevant skills are encouraged to apply.

Basic computer skills, including Microsoft Word, Excel, and email communication.

Good organisational, coordination, and time-management skills.

Good communication and interpersonal skills, with the ability to liaise with suppliers, service providers, and internal departments.

Able to handle multiple tasks, work independently, and follow up on pending matters.

Responsible, detail-oriented, proactive, and willing to learn.

Possess good record-keeping and document management skills.

Able to travel when required for hostel inspections or other administrative duties.