Admin Assistant

PTT Synergy Group Berhad; Shah Alam; On-site; MYR 33,000 - 47,000; Full time

Job summary

PTT Synergy Group Berhad in Malaysia is seeking an organized Administrative Assistant to support the Head of Department. You will handle daily office tasks, document control, and data entry to keep operations running smoothly.

Proficiency in MS Office, strong communication in Bahasa Malaysia and English, and the ability to work independently are essential. This role offers growth opportunities within a dynamic intralogistics and warehousing-focused group.

Qualifications

• Certificate or Diploma in Business Administration, Management, or a related field.
• At least 2 years of administrative or related working experience.
• Good verbal and written communication in Bahasa Malaysia and English.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Provide day-to-day administrative support to the Head of Department.
• Prepare, organize, and maintain company documents, records, and files.
• Handle data entry, filing, scanning, printing, and documentation.
• Assist with preparing Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate appointments, internal and external meetings, including meeting room arrangements and logistics.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Record meeting minutes and monitor follow-up action items.
• Coordinate visits by customers, vendors, and business partners when required.

Skills

MS Office

Communication

Bilingual

Education

Diploma/Certificate in Business Admin

Tools

Excel

Word

PowerPoint

Outlook

Job description

PTT Synergy Group Berhad is a leader in innovative industrial solutions, specialising in IoT and AI-driven automated warehousing. PTT offers end-to-end intralogistics solutions designed to enhance efficiency and productivity across various industries, including semiconductor, FMCG, automobiles, pharmaceuticals, retail chains, commodities, and home appliances. PTT also excels in construction, owning the largest heavy machinery and equipment fleet in Malaysia, which synergises with its automated warehouse development business. With a strong focus on sustainability, PTT integrates energy-efficient technologies and environmentally friendly practices into its operations, reinforcing its commitment to reducing environmental impact while delivering cutting-edge solution.

Key Responsibilities

• Provide day-to-day administrative support to the Head of Department.
• Prepare, organize, and maintain company documents, records, and files.
• Handle data entry, filing, scanning, printing, and documentation.
• Assist with preparing Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate appointments, internal and external meetings, including meeting room arrangements and logistics.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Record meeting minutes and monitor follow-up action items.
• Coordinate visits by customers, vendors, and business partners when required.

Qualifications & Experience

• Certificate or Diploma in Business Administration, Management, or a related field.
• At least 2 years of administrative or related working experience is preferred.
• Good verbal and written communication skills in Bahasa Malaysia and English.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Proactive, detail-oriented, responsibility, and able to work independently.