ADMIN ASSISTANT

Fadason Sdn Bhd; Seberang Perai; On-site; MYR 20,000 - 29,000; Full time

Job summary

Fadason Sdn. Bhd. is seeking a highly organised Admin Assistant to join our team in Penang. You will support daily administrative operations, maintain accurate documentation, and coordinate with internal departments to ensure smooth office workflow.

The successful candidate will hold a Diploma in Business Administration or Office Management, be proficient in Microsoft Office (Excel, Word, Outlook), and communicate well in Bahasa Malaysia and English. Fresh graduates are encouraged to apply.

Qualifications

• Diploma in Business Administration or Office Management or related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office; Excel and Outlook preferred.

Responsibilities

• Handle daily administrative and clerical duties including filing and data entry.
• Prepare invoices, purchase orders and other paperwork.
• Coordinate with departments on documentation and operations.
• Answer calls and emails professionally.
• Manage office supplies and inventory records.
• Assist in preparing monthly reports and updating databases.
• Ensure confidential and accurate filing of records.
• Support management with ad-hoc administrative tasks.

Skills

Organisational skills

Attention to detail

Multitasking

Teamwork

Communication skills

Education

Diploma in Business Administration or Office Management

Tools

Microsoft Office

Excel

Outlook

Job description

We are seeking a highly organised, responsible and detail-oriented Admin Assistant to join our team at Fadason Sdn. Bhd.

The successful candidate will be responsible for supporting daily administrative operations, maintaining accurate documentation, coordinating with internal departments and ensuring smooth office workflow.

Key Responsibilities

• Handle daily administrative and clerical duties, including filing, data entry and document preparation.
• Maintain accurate records, reports and documentation.
• Prepare and process invoices, purchase orders and other administrative paperwork.
• Coordinate with sales, accounts and other departments on documentation and operational matters.
• Handle incoming phone calls, emails and general enquiries professionally.
• Monitor office supplies and assist with purchasing and inventory records.
• Assist in preparing monthly reports and updating internal databases.
• Ensure proper filing, confidentiality and accuracy of company records.
• Perform other administrative duties as assigned by management.

Job Requirements

• Minimum Diploma in Business Administration, Office Management or related field is an advantage.
• Previous experience in administrative or clerical work is preferred.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Good communication skills in Bahasa Malaysia and English. Mandarin proficiency is an added advantage.
• Strong organisational skills with attention to detail.
• Able to multitask, prioritise assignments and meet deadlines.
• Responsible, proactive, trustworthy and willing to learn.
• Able to work independently and as part of a team.
• Fresh graduates are encouraged to apply.

Operating Office ( Showroom ) :

No 86 & 88, Jalan Perda Timur,

Fadason Sdn. Bhd. ( FSB ) is an automotive company which is one of UMW Toyota dealer that sell variant of Toyota car such as Vios, Corolla Altis, Camry, Avanza, CHR, Innova, Rush and Hilux.