Admin Assistant

Samwa Precision; Seberang Perai; On-site; MYR 33,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an HR and Administrative Support professional to provide comprehensive HR services from recruitment through resignation, maintain HR documentation, coordinate payroll, and handle general office administration.

The role requires strong communication, proficiency in Chinese, and solid knowledge of HR practices and labor regulations. You will manage onboarding, documentation, attendance tracking, and policy communication in a fast-paced environment.

Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Chinese language (spoken and written).
• Good organizational and time-management skills.
• High attention to detail and accuracy.
• Good knowledge of HR practices, employee regulations and labor requirements.
• Proficient in Microsoft Office, particularly Word and Excel.
• Familiarity with HR and payroll systems.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare employee onboarding documents, uniforms, and other required materials for new employees.
• Maintain and update employee records, personnel files and HR documentation.
• Monitor and track employee attendance, leave and overtime records.
• Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system.
• Coordinate employee orientation, onboarding activities, and training sessions.
• Assist in communication HR policies, procedures and company guidelines to employees.
• Ensure HR administrative processes comply with applicable labor laws, regulations and company policies.
• Maintain confidentiality and security of employee records and other sensitive HR information.
• Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records.

Skills

Strong communication

Chinese language

Organizational skills

Attention to detail

HR knowledge

MS Office (Word/Excel)

HR/payroll systems

Confidentiality

Problem solving

Teamwork & independence

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role provides comprehensive HR and administrative support to the organization, managing employee lifecycle processes from recruitment through to resignation, while maintaining HR documentation, payroll coordination, and general office administration.

Key responsibilities

• Prepare employee onboarding documents, uniforms, and other required materials for new employees
• Maintain and update employee records, personnel files and HR documentation
• Monitor and track employee attendance, leave and overtime records
• Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system
• Coordinate employee orientation, onboarding activities, and training sessions
• Assist in communication HR policies, procedures and company guidelines to employees
• Ensure HR administrative processes comply with applicable labor laws, regulations and company policies
• Maintain confidentiality and security of employee records and other sensitive HR information
• Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records

About you

• Strong communication and interpersonal skills
• Proficiency in Chinese language (spoken and written) is required due to regular communication and coordination with the company’s HQ.
• Good organizational and time-management skills
• High attention to detail and accuracy
• Good knowledge of HR practices, employee regulations and labor requirements
• Proficient in Microsoft Office, particularly Microsoft Word and Excel
• Familiarity with HR and payroll systems
• Ability to maintain confidentiality and handle sensitive employee information
• Strong problem-solving and multitasking abilities
• Ability to work independently and as part of a team.