HR & Admin Assistant

Xinhai Culture Media Sdn. Bhd.; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Salary negotiable

HR/recruitment experience

Career growth

Collaborative environment

Job summary

Jora Malaysia is seeking an organized HR/Administration professional to manage daily recruitment, onboarding, attendance, and records. The role requires Mandarin fluency and strong coordination across departments in a Malaysian office environment.

Qualified candidates will have a Bachelor's degree, experience in office management, and proficiency with Word and Excel. The position offers a dynamic, collaborative team and opportunities for growth.

Qualifications

• Possession of a Bachelor's Degree or above.
• Prior experience in administration or office management is preferred.
• Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.
• Excellent communication, coordination, and execution skills.
• Attentive to details, highly responsible, and possesses strong time management skills.
• Proficient in basic office software, including Word and Excel.
• Capable of handling and following up on tasks independently with good problem-solving skills.

Responsibilities

• Handle daily recruitment activities, including job posting, resume screening, candidate communication, and interview arrangements.
• Communicate with Mandarin-speaking candidates throughout the recruitment process.
• Assist with employee onboarding, offboarding, attendance, and employee records management.
• Handle daily administrative and office management tasks to ensure smooth operations.
• Organise and maintain company documents, contracts, employee records, and other relevant materials.
• Assist the person in charge with team coordination, work arrangements, and task follow-ups.
• Coordinate with internal departments and follow up on important matters and work progress.
• Proactively identify issues, follow up on tasks, and ensure matters are completed on time.
• Perform other HR, administrative, and management-related duties assigned by the person in charge.

Skills

Mandarin fluency

English communication

Microsoft Word

Microsoft Excel

Office admin

Education

Bachelor's degree

Tools

Word

Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Possession of a Bachelor's Degree or above.

Prior experience in administration or office management is preferred.

Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.

Excellent communication, coordination, and execution skills.

Attentive to details, highly responsible, and possesses strong time management skills.

Proficient in basic office software, including Word and Excel.

Capable of handling and following up on tasks independently with good problem-solving skills.

Requirement

• Possession of a Bachelor's Degree or above.

• Prior experience in administration or office management is preferred.

• Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.

• Excellent communication, coordination, and execution skills.

• Attentive to details, highly responsible, and possesses strong time management skills.

• Proficient in basic office software, including Word and Excel.

• Capable of handling and following up on tasks independently with good problem-solving skills.

Responsibility

• Handle daily recruitment activities, including job posting, resume screening, candidate communication, and interview arrangements.

• Communicate with Mandarin-speaking candidates throughout the recruitment process.

• Assist with employee onboarding, offboarding, attendance, and employee records management.

• Handle daily administrative and office management tasks to ensure smooth operations.

• Organise and maintain company documents, contracts, employee records, and other relevant materials.

• Assist the person in charge with team coordination, work arrangements, and task follow-ups.

• Coordinate with internal departments and follow up on important matters and work progress.

• Proactively identify issues, follow up on tasks, and ensure matters are completed on time.

• Perform other HR, administrative, and management-related duties assigned by the person in charge.

Benefits

• Salary negotiable based on experience and overall capabilities
• Opportunity to gain experience in HR, recruitment and administration
• Career growth and development opportunities
• Supportive and collaborative working environment