Admin Assistant

OCEAN VANTAGE ENGINEERING SDN. BHD.; Sarawak; On-site; MYR 28,000 - 45,000; Full time

Job summary

Ocean Vantage Engineering Sdn. Bhd. is seeking a responsible Admin Assistant to support daily administrative operations and document control.

The role involves coordinating office maintenance, supplies, meetings, and events, as well as maintaining contracts, correspondence, and records. You will work closely with internal departments, vendors, and contractors to ensure efficient admin activities and proper document control, with opportunities to prepare reports and manage multiple tasks within

Qualifications

• Minimum Diploma in any relevant discipline.
• Minimum 3 years of experience in administration or document control.
• Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint.
• Experience with document management systems and control procedures.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and coordinate with multiple departments.

Responsibilities

• Support office maintenance requests, stationery, medical supplies, and printing of forms.
• Coordinate meetings and company events, including venue, catering, invites, and logistics.
• Maintain document control systems, including filing, revision tracking, and distribution.
• Manage contract documentation, correspondence, records, and related administrative documents.
• Ensure documents are updated and accessible when required.
• Liaise with internal departments, vendors, contractors, and service providers.
• Prepare administrative reports, forms, letters, and other documentation.
• Monitor office supplies and coordinate replenishment.
• Provide general administrative support and handle other duties as assigned.

Skills

Strong organizational skills

Time management

Attention to detail

Communication skills

Education

Diploma in any relevant discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

Document management systems

Job description

We are looking for a responsible and detail-oriented Admin Assistant to support the Company's daily administrative operations and document control activities. The role will be responsible for coordinating office maintenance, stationery and supplies, meetings and events, as well as maintaining proper documentation, contracts, correspondence, and records.

The successful candidate will work closely with internal departments, vendors, contractors, and other stakeholders to ensure administrative activities are handled efficiently and documents are properly controlled and maintained.

Key Responsibilities

Support administrative activities including office maintenance requests, office stationery, medical supplies, cleaning materials, and printing of forms.

Coordinate meetings and company events, including venue selection, food and beverage arrangements, invitations, and other logistics.

Maintain document control systems, including filing, version control, revision tracking, and document distribution.

Manage contract documentation, correspondence, records, and related administrative documents.

Ensure documents are properly maintained, updated, and readily accessible when required.

Liaise with internal departments, vendors, contractors, and service providers on administrative matters.

Assist in preparing administrative reports, forms, letters, and other documentation as required.

Monitor office supplies and coordinate replenishment to ensure adequate stock levels.

Provide general administrative support and perform other duties assigned by Management from time to time.

Minimum Qualifications & Requirements

Minimum Diploma in any relevant discipline.

Minimum 3 years of experience in administration, document control, or a related field.

Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

Experience with document management systems and document control procedures.

Good written and verbal communication skills.

Strong organizational and time management skills.

Detail-oriented with good record-keeping and filing skills.

Able to work independently and coordinate effectively with different departments and external parties.

Proactive, responsible, and able to manage multiple tasks within deadlines.

Administrative Support

Document Control

Records Management

Microsoft Office

Coordination & Organization

Communication

Time Management

Attention to Detail

Ocean Vantage Engineering Sdn. Bhd. (“OVE”) is principal engaged in the offshore adn onshore project management, engineering, procurement, construction and commissioning in relation to oil and gas industry.

We are committed to continuously develop and retain a highly skilled, motivated and professional workforce which will generate the dynamics for extending the boundaries of our core competencies thereby propelling the Company’s business into strategic growth areas reach and a diversified long term sustainable earnings base.

In line with our expansion, we are now seeking qualified personnel to be part of our team.

Ocean Vantage Engineering Sdn. Bhd. (“OVE”) is principal engaged in the offshore adn onshore project management, engineering, procurement, construction and commissioning in relation to oil and gas industry.

We are committed to continuously develop and retain a highly skilled, motivated and professional workforce which will generate the dynamics for extending the boundaries of our core competencies thereby propelling the Company’s business into strategic growth areas reach and a diversified long term sustainable earnings base.

In line with our expansion, we are now seeking qualified personnel to be part of our team.

What can I earn as an Administration Officer