Admin Assistant

BICT Engineering Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 47,000; Full time

Job summary

BICT Engineering Sdn Bhd in Bayan Lepas, Penang, is seeking an Administration Officer to help ensure smooth office operations and maintain orderly filing systems.

You will answer calls, handle emails, schedule appointments, process invoices, prepare basic reports, and enter data into databases and spreadsheets. Fresh graduates with a Diploma and SAP knowledge are encouraged to apply; experience in accounting or AR/AP is a plus, and teamwork is essential.

Qualifications

• Diploma level is required.
• Strong communication and time management skills with a sense of urgency to meet deadlines.
• SAP knowledge is advantageous.
• 1–3 years of experience is a plus.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls, direct callers, schedule appointments, receive packages, and assist visitors.
• Respond to emails and other digital queries and correspondence.
• Draft and prepare basic reports and documents.
• Input and update information in databases and spreadsheets.
• Generate invoices and ensure compliance with accounting standards.
• Perform goods receipts and verify quantities and condition of incoming goods.
• Collaborate with administrative staff and support colleagues as needed.
• Conduct fixed asset stock takes yearly.
• Accounts tasks: SOA, AR, AP, and aging reports; gather invoices for payment.
• Process staff, vendor and customer creation documentation; monitor receivables.

Skills

Communication skills

Time management

Sense of urgency

Fresh graduates welcome

Education

Diploma level

Tools

SAP

Job description

Provides administrative support to ensure efficient office operations.

Maintains physical and digital filing systems.

Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

Responds to emails and other digital queries and correspondence.

Drafts and prepare basic reports, and other documents.

Inputs and updates information in databases and spreadsheets.

Generate invoice ensuring compliance with accounting standards and delivery order.

Performing goods receipts for incoming goods and verifying quantity received and ensure the goods are in good condition.

Works closely with other administrative staff and supports other colleagues as needed.

Fixed asset stock take yearly.

Accounts :

SOA – monthly statement preparetion.

Prepare AR, AP, Aging report

Gather and verify invoices for documentation prior to payment

Process staff, vendor and customer creation documentation

Monitor and collect accounts receivable by contacting clients via telephone and mail

Support other accounting and finance team members, inventory management and cost accounting

Entering invoices into the AP system

Filing and maintaining supplier and customer records

HR :

Check attendance through whatsapp

Check Claims

Requirements :

Candidate must possess at least Diploma level.

Possess strong communication skills, time management and sense of urgency ensuring accuracy and adherence to deadline.

With SAP knowledge and experiences will be an additional advantage.

With 1-3 years of experiences will be an additional advantage.

Fresh graduates are welcomed to apply.

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What can I earn as an Administration Officer