Admin Assistant (Penang)

SEE SONG & SONS SDN. BHD.; George Town; On-site; MYR 27,000 - 40,000; Full time

Job summary

SEE SONG & SONS SDN. BHD. is seeking a responsible Admin Assistant to support daily office operations in Penang. The role emphasizes accuracy, filing, documentation, and timely handling of inquiries.

You will manage documents, assist with government submissions, liaise with authorities, prepare reports, and support audits. Candidates should have 2–3 years of related admin experience, be proficient in Word and Excel, and communicate in Bahasa Malaysia and English.

Qualifications

• 2–3 years of related admin experience
• Experience with documentation and government-related matters is a plus
• Proficient in Microsoft Word and Excel
• Strong communication in Bahasa Malaysia and English

Responsibilities

• Manage and maintain documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submissions, renewals, and follow-ups with authorities and external parties as required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company docs.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements and invoices.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments.

Skills

Documentation handling

Government liaison

Record management

Attention to detail

Independent and team work

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible and detail-oriented Admin Assistant to assist in daily office administrative operations. This position welcomes those who are eager to learn and grow in administration fields.

Key responsibilities

Manage and maintain proper documentation, filing systems, and company records.

Prepare, organize, and update administrative documents, reports, forms, and correspondence.

Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.

Liaise with government departments, authorities, and external parties for administrative matters.

Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.

Assist in coordinating office administrative matters and ensure smooth daily operations.

Maintain proper records of company documents, agreements, invoices, and other administrative files.

Assist in preparing documents for audits, inspections, and regulatory requirements.

Handle incoming calls, emails, and general administrative enquiries.

Support management with administrative reports, documentation, and ad-hoc assignments as required.

About you

At least 2-3 years of related experience

Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.

Familiar with administrative procedures, document preparation, and record management.

Able to use Microsoft Word & Excel.

Responsible, willing to learn, and attention to detail.

Able to work independently and as part of a team.

Able to communicate in Bahasa Malaysia and English.

Mandarin-speaking candidates are preferred (to liaise with Mandarin-speaking customers and suppliers).

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class 'A' contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class 'A' registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class 'A' contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class 'A' registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

What can I earn as an Administration Officer