ADMIN ASSISTANT

Lian Hoe Huat Enterprise (M) Sdn Bhd; Kulai; On-site; MYR 28,000 - 39,000; Full time

Job summary

Lian Hoe Huat Enterprise (M) Sdn Bhd in Kulai, Johor, seeks an Administration Officer to support daily office operations and document control. You will handle filing, data entry, and coordinate with teams to ensure smooth workflows.

The ideal candidate holds a diploma in Business Administration or related field, with strong organizational skills, attention to detail, and MS Office proficiency. Malaysian applicants preferred.

Qualifications

• Strong organizational and documentation skills.
• Proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication.
• Ability to work independently and manage multiple tasks.
• Must have own transport and valid driving licence (advantage).

Responsibilities

• Handle daily administrative duties and office documentation.
• Prepare, maintain, file and update company documents, records and correspondence.
• Monitor document expiry dates and ensure timely renewal or submission.
• Assist in preparing documents for internal meetings, audits, inspections and company records.
• Provide administrative support to management and other departments.

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

Handle daily administrative duties and office documentation.

Prepare, maintain, file and update company documents, records and correspondence.

Ensure documents are properly organized, updated and easily accessible.

Assist in preparing documents for internal meetings, audits, inspections and company records.

Monitor document expiry dates and ensure timely renewal or submission.

Perform data entry and maintain accurate administrative records.

Handle scanning, photocopying, filing and other general administrative tasks.

2. Vehicle & Road Tax Management

Maintain company vehicle records and documentation.

Monitor vehicle insurance, road tax and related expiry dates.

Arrange road tax renewal and insurance renewal for company vehicles.

Coordinate vehicle inspection, servicing and other required documentation when necessary.

Ensure all vehicle-related documents are properly maintained and updated.

3. Utilities Management

Monitor company electricity and water bills.

Check monthly utility bills and ensure payments are made on time.

Maintain records of electricity and water consumption and payment documents.

Follow up with relevant utility providers regarding billing issues, account changes or service matters.

Assist in managing other company utility-related matters when required.

4. Licensing & Compliance

Maintain records of all company licences, permits, certificates and approvals.

Monitor licence and certificate expiry dates.

Prepare and coordinate licence renewal applications and submissions.

Liaise with relevant government departments and authorities regarding licensing matters.

Follow up on application status, payments, inspections and required supporting documents.

Ensure required licences and certificates are properly filed and available for inspection.

Assist the company in maintaining compliance with applicable administrative and regulatory requirements.

Liaise with government departments, local authorities, service providers and other external parties when required.

Assist in submitting forms, applications, supporting documents and official correspondence.

Follow up on pending applications, approvals, certificates and official matters.

6. General Administrative Support

Provide administrative support to management and other departments.

Coordinate appointments, meetings and administrative arrangements when required.

Assist with company events, inspections, audits and other company activities.

Handle other administrative duties and ad-hoc assignments assigned by management.

7. Event Support & Coordination

Assist in planning and coordinating company events and activities.

Assist with event preparation, including venue arrangements, materials, documents, refreshments and other necessary arrangements.

Coordinate with internal departments, suppliers and external parties when required.

Assist in preparing event-related documents, invitations, notices and administrative records.

Provide on-site administrative support during company events when required.

Assist with other event-related tasks as assigned by management.

Requirements

Minimum Diploma / equivalent qualification in Business Administration, Management or related field.

Previous experience in administration is an advantage.

Good organizational and documentation skills.

Able to work independently and manage multiple tasks.

Good communication and interpersonal skills.

Proficient in Microsoft Office, especially Word and Excel.

Good command of English and Bahasa Malaysia. Mandarin is an added advantage.

Responsible, detail-oriented and able to meet deadlines.

Possess own transport and a valid driving licence is an advantage.

Lian Hoe Huat Enterprise (M) Sdn Bhd is starting on 2014

Our office is located Kulai - Taman Lagenda Putra

We are processing vegetable & grocery wholesales export to

Our business is currently and expanting

We are looking for candidates to join our company

What can I earn as an Administration Officer