Admin Assistant

Private Advertiser; Ayer Keroh; On-site; MYR 26,000 - 38,000; Full time

Job summary

Private Advertiser in Ayer Keroh, Melaka, is seeking a detail-oriented Admin Assistant for a full-time position. The role supports day-to-day operations, maintains files, manages correspondence, and assists HR with payroll and recruitment processes.

The successful candidate will have strong organisational and communication skills, be proficient in Microsoft Office, and able to manage multiple tasks while maintaining confidentiality and accuracy.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational and time-management abilities.
• Excellent written and verbal English communication.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage incoming/outgoing correspondence (emails, letters, documents).
• Schedule meetings, appointments and staff travel arrangements.
• Maintain and organise files, records and documentation systems.
• Assist HR in payroll and recruitment processes.
• Prepare and format reports, presentations and other documents.
• Handle telephone calls and reception duties professionally.
• Process invoices, expense claims and other admin paperwork.
• Coordinate office supplies and monitor inventory levels.
• Support departments with data entry and clerical tasks.
• Assist in organising meetings, events and company functions.
• Perform general administrative duties to support operations.

Skills

Organisational skills

Time management

Communication skills

Tools

Microsoft Office

Job description

About the role We are seeking a detail-oriented and organised Admin Assistant to join our company in Ayer Keroh, Melaka. This is a full-time position that plays a vital role in supporting our day-to-day operations and ensuring the smooth functioning of our administrative processes. As an Admin Assistant, you will be the backbone of our office, managing a diverse range of tasks that keep our organisation running efficiently and effectively. Your contributions will directly impact the productivity and success of our teams.

Managing incoming and outgoing correspondence, including emails, letters and documents

Scheduling meetings, appointments and travel arrangements for staff members

Maintaining and organising files, records and documentation systems

Assist Human Resource in payroll and recruitment process

Preparing and formatting reports, presentations and other written materials

Handling telephone calls and reception duties with professionalism and courtesy

Processing invoices, expense claims and other administrative paperwork

Coordinating office supplies and ensuring inventory levels are maintained

Supporting various departments with data entry and clerical tasks

Assisting in the organisation of meetings, events and company functions

Performing general administrative duties as required to support business operations

What we're looking for

Proven experience as an Administrative Assistant or similar administrative role

Proficiency in Microsoft Office Suite, including Word, Excel and Outlook

Excellent organisational and time management skills with the ability to prioritise multiple tasks

Strong written and verbal communication skills in English

Attention to detail and accuracy in all administrative work

Ability to maintain confidentiality and handle sensitive information appropriately

Flexibility and willingness to adapt to changing priorities and deadlines

Knowledge of office management systems and scheduling software is advantageous

A proactive approach with the ability to work both independently and as part of a team

What can I earn as an Administration Officer