admin assistant

Vsconsultancy; Iskandar Puteri; On-site; MYR 33,000 - 50,000; Full time

Job summary

Vsconsultancy is seeking a dedicated Admin Assistant for our Bukit Indah, Johor office. The role involves coordinating schedules, handling communications, and supporting HR and various departments to keep the business running smoothly.

You will manage documentation, assist with meetings, liaise with vendors, and provide a professional reception experience. Fluency in English and Bahasa Malaysia is required, with competency in MS Office essential for daily tasks.

Qualifications

• Proven Administrative Assistant experience or similar role.
• Strong organisational skills with ability to multitask and prioritise.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite and office management software.
• Attention to detail and accuracy in administrative tasks.
• Professional demeanour with a friendly and helpful approach.
• Ability to work independently and as part of a team.
• Basic accounting or bookkeeping knowledge advantageous.

Responsibilities

• Manage and maintain office schedules, appointments and diary systems for staff.
• Handle incoming/outgoing correspondence, emails and telephone communications.
• Prepare and process administrative documents, reports and presentations.
• Maintain office supplies inventory and place orders as needed.
• File and organise documents, physical and digital, with proper record-keeping.
• Assist with meeting arrangements including venues, catering and materials.
• Support HR with employee-related administrative tasks and documentation.
• Perform general office duties including data entry, copying and printing.
• Liaise with external vendors and service providers on office matters.
• Greet visitors and provide professional reception experience.

Skills

Organisational skills

Communication

MS Office

Attention to detail

Professional demeanour

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join the team at Vsconsultancy. This is a full-time position based in Bukit Indah, Johor. As an Admin Assistant, you will be the backbone of our office operations, providing essential administrative support to ensure our business runs smoothly and efficiently. You will play a key role in maintaining our office infrastructure, managing communications, and supporting various departments across the organisation.

What you'll be doing

• Managing and maintaining office schedules, appointments and diary systems for staff members


• Handling incoming and outgoing correspondence, emails and telephone communications


• Preparing and processing administrative documentation, reports and presentations


• Maintaining office supplies inventory and placing orders as needed


• Filing and organising documents, both physical and digital, ensuring proper record-keeping


• Assisting with meeting arrangements, including booking venues, catering and preparing meeting materials


• Supporting Human Resources with employee-related administrative tasks and documentation


• Performing general office duties including data entry, copying and printing


• Liaising with external vendors and service providers on office-related matters


• Greeting visitors and clients, providing a professional reception experience

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role


• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively


• Excellent written and verbal communication skills in English and Bahasa Malaysia


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software


• Attention to detail and accuracy in all administrative tasks


• Professional demeanour with a friendly and helpful approach to working with colleagues and visitors


• Ability to work independently and as part of a team in a fast-paced environment


• Basic accounting or bookkeeping knowledge would be advantageous


• Flexibility and willingness to support various departments as needed

About us

Vsconsultancy is a professional consultancy firm committed to delivering high-quality solutions and services to our clients. We pride ourselves on our team of experienced professionals who work collaboratively to achieve excellence in everything we do. Our company culture emphasises integrity, professionalism and continuous improvement. We are dedicated to supporting our employees' growth and creating an environment where everyone can contribute meaningfully to our success. At Vsconsultancy, we believe that our people are our greatest asset, and we invest in their development and wellbeing.

What can I earn as an Administration Officer