Administration Assistant (Kuching Office Based)

Schmidt BioMedTech Sdn Bhd; Kuching; On-site; MYR 33,000 - 56,000; Full time

Job summary

Schmidt BioMedTech Sdn Bhd is seeking an Administration Officer to provide comprehensive clerical and office management support. You will handle secretarial tasks, manage office equipment, print stationery, coordinate approvals, and communicate with internal and external stakeholders to ensure smooth operations.

Additionally, you will assist with end-to-end order processing, GDPM/audit documentation, and petty cash management.

Qualifications

• Minimum Diploma in any relevant discipline or at least 2 years of working experiences.
• Ability to persuade and influence others. Ability to develop and deliver presentations.
• Visibility requires maintaining a professional appearance and providing a positive company image to the public.
• Excellent communication skills; negotiation and customer communication.
• High level of personal initiative and motivate to succeed.
• Ability to work with minimum supervision.

Responsibilities

• Provide secretarial/ administrative support.
• Responsible for requisition and maintenance of office equipment including furniture and fixture.
• Responsible for printing of office stationeries, including envelopes, letterhead, name cards and etc. Coordinate documents for approval.
• Communicate with internal and external parties on matters related to administration/ office management activities.
• Liaise with the building management on building management matter e.g car park, maintenance, safety, etc.
• Renewal of license, insurance, contract, advertisement, agreement and etc.
• Responsible for handling the end-to-end order processing process, including receiving, processing, coordinating and following up on orders until completion.
• Responsible for handling filing and documentation related to GDPM and audit requirements.
• Manage petty cash
• Act as back up for Receptionist
• Perform other related duties to the work described above

Skills

Communication skills

Presentation skills

Negotiation

Initiative

Professional appearance

Education

Diploma in any relevant discipline

Job description

· Provide secretarial/ administrative support.

· Responsible for requisition and maintenance of office equipment including furniture and fixture, telephone system, keys and etc.

· Responsible for printing of office stationeries, including envelopes, letterhead, name cards and etc. Coordinate documents for approval.

· Communicate with internal and external parties on matters related to administration/ office management activities.

· Liaise with the building management on building management matter e.g car park, maintenance, safety, etc.

· Renewal of license, insurance, contract, advertisement, agreement and etc.

· Responsible for handling the end-to-end order processing process, including receiving, processing, coordinating and following up on orders until completion

· Responsible for handling filing and documentation related to GDPM and audit requirements.

2. Others

· Manage petty cash

· Act as back up for Receptionist

· Perform other related duties to the work described above

Requirements

· Minimum Diploma in any relevant discipline or at least 2 years of working experiences

· Ability to persuade and influence others. Ability to develop and deliver presentations.

· Visibility requires maintaining a professional appearance and providing a positive company image to the public.

· Excellent communication skills; negotiation and customer communication.

· High level of personal initiative and motivate to succeed.

· Ability to work with minimum supervision.

We are an established reputable multinational company representing some of the world's most renowed scientific, industrial, pharmaceutical, medical and hospital equipment with operations in Hong Kong, China, Vietnam, Malaysia, Thailand, SIngapore, Indonesia and Philippines.

What can I earn as an Administration Officer