ADMIN ASSISTANT

SF METAL SDN BHD; Penang; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Job summary

SF Metal Sdn Bhd in Penang is seeking an organised Admin Assistant to support day-to-day office operations on a full-time basis. You will collaborate with multiple departments, handle correspondence, schedule meetings, and maintain accurate records to keep the office efficient.

The role requires proactive, detail-oriented individuals who can manage confidential information, assist with reports and presentations, and provide reception support when needed.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative support role.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong written and verbal communication and attention to detail.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Professional telephone manner and customer service skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Managing office correspondence, including sorting, distributing and filing documents.
• Scheduling meetings, appointments and events, ensuring all participants receive timely notifications.
• Maintaining office records, databases and filing systems in an organized and accessible manner.
• Providing reception support, including greeting visitors, answering telephone enquiries and directing calls appropriately.
• Assisting with the preparation of presentations, reports and other business documents.
• Ordering and managing office supplies and equipment, maintaining inventory levels.
• Data entry tasks such as processing invoices and expense claims, supplier invoices checks.
• Supporting team members with general administrative tasks and ad-hoc requests as needed.
• Maintaining confidentiality and handling sensitive information with discretion.
• Coordinating travel arrangements and accommodation when required.

Skills

Administrative support

Time management

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

About the role
We are seeking an enthusiastic and organized Admin Assistant to join SF Metal Sdn Bhd in Penang. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our office. As an Admin Assistant, you will be the backbone of our administrative function, ensuring that our team has the support they need to focus on core business activities. You will work closely with various departments, managing administrative tasks that directly contribute to the efficiency and success of the organization.

Key responsibilities

Managing office correspondence, including sorting, distributing and filing documents

Scheduling meetings, appointments and events, ensuring all participants receive timely notifications

Maintaining office records, databases and filing systems in an organized and accessible manner

Providing reception support, including greeting visitors, answering telephone enquiries and directing calls appropriately

Assisting with the preparation of presentations, reports and other business documents

Ordering and managing office supplies and equipment, maintaining inventory levels

Data entry examples like : processing invoices, official receipt, statement of a/c, expense claims, suppliers invoice checking and other administrative tasks

Supporting team members with general administrative tasks and ad-hoc requests as needed

Maintaining confidentiality and handling sensitive information with discretion

Coordinating travel arrangements and accommodation when required

What we're looking for

Proven experience as an Administrative Assistant or in a similar administrative support role

Excellent organizational and time management skills with the ability to prioritize multiple tasks

Strong communication skills, both written and verbal, with attention to detail

Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Professional telephone manner and excellent customer service skills

Ability to work independently and as part of a team in a fast-paced environment

Reliable, punctual and committed to maintaining high standards of work

Experience with office management systems and general knowledge of office procedures

Discretion and ability to handle confidential information appropriately

Flexibility and willingness to support various departments across the organization

What we offer
We offer a competitive salary package and a supportive work environment where your contributions are valued. As part of SF Metal Sdn Bhd, you will have the opportunity to develop your administrative skills and grow within the organisation. We provide a collaborative workplace culture that encourages teamwork and professional development. Our full-time position offers stability and the chance to become an integral part of our team in Penang.

About us
SF Metal Sdn Bhd is a dynamic and growing organisation committed to delivering quality products and services. We pride ourselves on maintaining a professional work environment where our team members are valued and supported. With operations based in Penang, we are dedicated to building strong relationships with our clients and employees alike. Our success is built on the foundation of efficient operations and a cohesive team working towards common goals.

About Us or About SF Metal Sdn Bhd

SF Metal Sdn Bhd is a young and dynamic company. Established in year 2012, with the total workforce of more than 55 people, and built-up area of 33,000 sq. ft. we are specialize in Metal Work in sheet metal and steel structure, Precision CNC Machining Parts & Tooling fabrication, OEM, Contract Manufacturing Services for semiconductor, disk drive, & electronics industries.

SF Metal has the technical experience & operational capabilities to provide value added solution

to enhance your company’s efficiency, cost effectiveness & quality system.

About Us or About SF Metal Sdn Bhd

SF Metal Sdn Bhd is a young and dynamic company. Established in year 2012, with the total workforce of more than 55 people, and built-up area of 33,000 sq. ft. we are specialize in Metal Work in sheet metal and steel structure, Precision CNC Machining Parts & Tooling fabrication, OEM, Contract Manufacturing Services for semiconductor, disk drive, & electronics industries.

SF Metal has the technical experience & operational capabilities to provide value added solution

to enhance your company’s efficiency, cost effectiveness & quality system.