Admin Assistant

EMAS SECURITY SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Staff development opportunities

Flexible working arrangements

Job summary

EMAS Security SDN BHD in Kuala Lumpur is seeking an Admin Assistant to join our Sentul-based team. This full-time role supports day-to-day office operations, handles correspondence, coordinates meetings, and maintains records with a focus on accuracy and confidentiality.

The ideal candidate will be proficient in Microsoft Office, bilingual in English and Malay, and capable of working in a professional security services environment.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Strong organisational skills with multitasking ability.
• Excellent written and verbal communication in English and Malay.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage and organize office files and records securely.
• Provide general administrative support to management and staff.
• Handle incoming/outgoing correspondence, emails, and couriers.
• Schedule meetings and manage conference room bookings.
• Maintain office supplies and place orders when needed.
• Process invoices and routine financial documents.
• Answer and direct phone calls to appropriate departments.
• Support data entry and maintain administrative databases.
• Assist HR with onboarding and offboarding procedures.
• Coordinate office maintenance with service providers.

Skills

Organisational skills

Multitasking

Written and verbal communication

English and Malay bilingual

Customer service

Tools

Microsoft Office

MS Outlook

Job description

About the role We are seeking a dedicated and organised Admin Assistant to join the EMAS Security SDN BHD team in Sentul, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our administrative functions. As an Admin Assistant, you will be the backbone of our office operations, ensuring that all administrative processes run seamlessly and that our team has the support they need to focus on core business activities. This role is essential to maintaining our high standards of professionalism and operational excellence.

Key responsibilities

Managing and organising office files, documents, and records in a systematic and secure manner

Providing general administrative support to management and departmental staff

Handling incoming and outgoing correspondence, including emails, postal mail, and courier services

Scheduling and coordinating meetings, appointments, and conference room bookings

Maintaining office supplies inventory and placing orders when stock levels are low

Processing invoices, expenses, and other routine financial documentation

Answering telephones and directing calls to appropriate departments or individuals

Assisting with data entry and maintaining accurate administrative databases

Supporting human resources with employee onboarding and offboarding procedures

Coordinating office maintenance and liaising with external service providers

Preparing reports and presentations as requested by management

What we're looking for

Proven experience working as an Administrative Assistant or in a similar administrative support role

Strong organisational skills with the ability to multitask and prioritise effectively

Excellent written and verbal communication skills in English and Malay

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

Attention to detail and commitment to maintaining accuracy in all administrative tasks

Professional demeanour and ability to interact courteously with colleagues at all levels

Time management skills with the ability to meet deadlines consistently

Discretion and confidentiality when handling sensitive company information

Flexibility and willingness to support additional tasks as required

Customer service orientation and a collaborative approach to working within a team

Preferred: Experience in a security services or corporate environment

What we offer We are committed to providing a supportive and professional work environment for all our employees. We offer competitive remuneration and benefits, including health insurance coverage and staff development opportunities. We believe in recognising and rewarding the contributions of our team members through fair compensation and opportunities for career progression. We foster a collaborative workplace culture where your efforts are valued and where you can develop your skills and expertise. Additionally, we provide a supportive work environment with flexible working arrangements to help maintain a healthy work-life balance.

About us EMAS Security SDN BHD is a professional security services company dedicated to providing comprehensive and reliable security solutions to our clients. With a commitment to excellence and integrity, we have established ourselves as a trusted partner in the security industry. Our team comprises skilled professionals who work together to deliver high-quality services and maintain the safety and security of our clients' operations. We pride ourselves on our professionalism, attention to detail, and customer-focused approach. We are an organisation that values teamwork, continuous improvement, and the development of our employees, creating an inclusive workplace where everyone can contribute to our collective success.