Admin assistant

SND HIGH TECH ENGINEERING SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Friendly working environment provided

Job summary

SND High Tech Engineering Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to support business operations, handle quotations, draft and review contracts, and streamline bidding and tender processes. You will coordinate client compliance, manage office supplies, and use AI tools to improve document processing, email drafting, and data organization while maintaining confidentiality.

This role requires a Bachelor's degree, high energy, and fluency in English and Mandarin, with

Qualifications

• Bachelor's degree or above.
• High energy and strong execution under pressure.
• Proficient in English and Mandarin Chinese.
• Able to format documents, organize data, and create spreadsheets.
• Excellent communication and confidentiality.
• Experience in business/administrative roles at foreign trade firms, engineering firms, or large design institutes preferred.

Responsibilities

• Handle external business quotations and draft, review, and finalise contracts.
• Manage contract archiving and full-process contract registry (ledger) management.
• Prepare, format, review, and verify the commercial sections of bid documents for compliance.
• Liaise with and drive the ACC review process for key clients to ensure business operations proceed in compliance.
• Manage the procurement and management of departmental office supplies.
• Assist core management members in completing daily expense reimbursements efficiently and in compliance with company policies.
• Leverage AI tools to assist with drafting English business emails, preliminary review and proofreading of contracts/documents, data organization, and bid document formatting.
• Complete other business support tasks and ad-hoc administrative matters assigned by supervisors.

Skills

English & Mandarin

Document processing

Data organization

Spreadsheet creation

AI tools usage

Communication skills

Confidentiality

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

An Administrative Assistant role focused on business support, contract management, and operational efficiency. You will handle external business quotations, draft and review contracts, manage bidding and tender processes, coordinate client compliance, and support departmental administration. The role leverages AI tools to enhance operational efficiency across document processing, email drafting, and data organization.

Friendly working environment provided.

Key responsibilities

Handle external business quotations; draft, review, and finalize business contracts

Manage contract archiving and full-process contract registry (ledger) management

Prepare, format, review, and verify the commercial sections of bid documents to ensure compliance and professionalism

Liaise with and drive the ACC review process for key clients to ensure business operations proceed in compliance

Manage the procurement and management of departmental office supplies

Assist core management members in completing daily expense reimbursements efficiently and in compliance with company policies

Leverage AI tools to assist with drafting English business emails, preliminary review and proofreading of contracts/documents, data organization, and bid document formatting

Complete other business support tasks and ad-hoc administrative matters assigned by supervisors

About you

Bachelor's degree or above

High energy, strong execution capability, and the ability to work under pressure

High proficiency in both English and Mandarin Chinese (listening, speaking, reading, and writing)

Business English proficiency

Able to independently complete document formatting, data organization, and spreadsheet creation

Strong document processing capabilities and skilled at leveraging tools to improve delivery quality and efficiency

Meticulous and detail-oriented, sensitive to figures and legal terms

Excellent communication skills and a strong sense of business confidentiality

Experience in business/administrative roles at foreign trade companies, engineering firms, or large design institutes is preferred

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?