Admin

Forest City Hotel; Gelang Patah; On-site; MYR 33,000 - 61,000; Full time

Job summary

Forest City Hotel is seeking an administrative professional to draft official documents, prepare meeting minutes, and assist with VIP reception tasks in a busy hotel environment.

You will manage document archives, support onboarding, and assist with asset management, attendance records, and cross-department coordination while maintaining strict confidentiality. Ad-hoc duties may be assigned by the supervisor/manager.

Responsibilities

• Draft various official request documents and follow up on related processes.
• Prepare meeting minutes.
• Assist with VIP reception-related tasks.
• Organize and manage document archives.
• Support new employee onboarding, such as accommodation subsidy applications and office supplies preparation.
• Assist with asset management tasks, including asset disposal, depreciation accounting, and transfer procedures.
• Responsible for organizing and compiling attendance and overtime records, ensuring data accuracy and timely submission to relevant departments.
• Coordinate with other executive assistants and departments.
• Provide leadership support and cross-train other executive assistants.
• Maintain confidentiality with sensitive data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Ad-hoc duties assigned by supervisor/manager.

Job description

Draft various official request documents and follow up on related processes.

Prepare meeting minutes.

Assist with VIP reception-related tasks.

Organize and manage document archives.

Support new employee onboarding, such as accommodation subsidy applications and office supplies preparation.

Assist with asset management tasks, including asset disposal, depreciation accounting, and transfer procedures.

Responsible for organizing and compiling attendance and overtime records, ensuring data accuracy and timely submission to relevant departments.

Coordinate with other executive assistants and departments.

Provide leadership support and cross-train other executive assistants.

Maintain confidentiality with sensitive data.

Track stocks of office supplies and place orders when necessary.

Submit timely reports and prepare presentations/proposals as assigned.

Assist colleagues whenever necessary.

Ad-hoc duties assigned by supervisor/manager.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in an Administration Role?
• How many years of asset management experience do you have?