Admin Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

CS DYNAMIC SDN BHD in Kuala Lumpur is seeking a proactive Admin Assistant to join our team on a full-time basis. You will support day-to-day office operations, manage files, emails, schedules and provide cross-departmental administrative support.

The ideal candidate has 1–2 years of administrative experience, excellent English communication, and proficient MS Office skills. This role offers room for growth in a dynamic, professional work environment.

Qualifications

• Proven experience in admin/office support, 1–2 years preferred.
• Excellent organisational and time management.
• Strong written and verbal English; other languages advantageous.
• Proficiency in MS Office (Word, Excel, Outlook).
• Attention to detail and accuracy.
• Professional demeanour and customer service.
• Ability to work independently and in a team.

Responsibilities

• Manage and organize office files in physical and digital formats.
• Handle incoming/outgoing emails and correspondence.
• Coordinate deliveries, dispatches and collections.
• Monitor pending documents, payments, and approvals.
• Process invoices and expense claims.
• Provide general administrative support to team members.
• Coordinate with internal departments and clients to meet deadlines.
• Assist with data entry and database management.
• Liaise with external vendors and service providers.
• Maintain confidentiality and handle sensitive information.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office

Attention to detail

Customer service

Teamwork

Confidentiality

Problem-solving

Independent worker

Tools

Microsoft Word

Excel

Outlook

Job description

About us

CS DYNAMIC SDN BHD is a dynamic and growing organisation based in Kuala Lumpur. We are committed to delivering exceptional service and maintaining high operational standards across all aspects of our business. Our team values professionalism, efficiency and collaboration, and we pride ourselves on creating a supportive work environment where employees can thrive and develop their careers.

About the role

We are seeking a proactive and organised Admin Assistant to join our team on a full-time basis in Kuala Lumpur. This is an integral position that will provide essential administrative support to ensure the smooth operation of our office. As an Admin Assistant, you will be the backbone of our administrative function, managing day-to-day tasks, coordinating schedules, and providing support to various departments. This role is crucial to maintaining our operational efficiency and ensuring that our team can focus on their core responsibilities.

What you'll be doing

• Managing and organising office files, documents and records in both physical and digital formats
• Managing incoming and outgoing emails and correspondence
• Coordinating deliveries, dispatches and collections
• Monitoring and following up on pending documents, payment & approvals
• Performing other ad-hoc administrative duties assigned by management
• Processing invoices, expense claims and other financial documentation
• Providing general administrative support for team members
• Coordinating with internal departments and clients to ensure tasks are completed on time
• Assisting with data entry and database management tasks
• Liaising with external vendors and service providers
• Maintaining confidentiality and handling sensitive information appropriately

What we're looking for

• Proven experience working in an administrative or office support role, preferably for at least 1-2 years
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Attention to detail and accuracy in all work carried out
• Professional demeanour with excellent customer service skills
• Ability to work independently and as part of a team in a collaborative environment
• Reliable, punctual and committed to maintaining high standards of work
• Basic knowledge of office equipment and willingness to learn new systems and procedures
• Problem‑solving mindset with the ability to handle ad hoc requests and challenges

What we offer

At CS DYNAMIC SDN BHD, we value our employees and are committed to providing a rewarding work environment. We offer competitive remuneration, a professional workplace culture and opportunities for career development and progression. We provide support for staff wellbeing and maintain a positive, inclusive workplace where all team members are respected and appreciated. We encourage applications from candidates who are enthusiastic about contributing to our team's success.