Admin Assistant

Astinas Construction & Development; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Job summary

Astinas Construction & Development Sdn Bhd in Johor Bahru is seeking an Admin Assistant to join our team. This full-time role supports day-to-day operations, handles correspondence, filing, scheduling and reception duties to keep projects moving smoothly.

You will work across departments, ensure accurate records, assist with travel arrangements, invoices, and document formatting, requiring strong English communication and proficiency with MS Office.

Qualifications

• Experience in administrative support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in administrative tasks.

Responsibilities

• Managing office correspondence, including sorting, distributing and responding to emails and telephone enquiries.
• Maintaining and organising filing systems, both physical and digital, to ensure easy retrieval of documents.
• Scheduling meetings, appointments and conference room bookings for staff and management.
• Preparing and formatting documents, reports and presentations.
• Processing invoices, expense claims and other administrative paperwork.
• Ordering and managing office supplies and equipment.
• Assisting with data entry and maintaining accurate records and databases.
• Supporting various departments with ad-hoc administrative tasks as required.
• Greeting visitors and providing reception support when needed.
• Coordinating travel arrangements and accommodation bookings for staff.

Skills

Administrative support

Organisational skills

English communication

MS Office

Tools

Microsoft Office

Job description

We are seeking a dedicated and organised Admin Assistant to join the team in Johor Bahru, Johor. This full-time position plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative functions, ensuring that all office activities run efficiently and that our team has the support they need to focus on delivering exceptional results in the construction and development sector.

What you'll be doing

• Managing office correspondence, including sorting, distributing and responding to emails and telephone enquiries
• Maintaining and organising filing systems, both physical and digital, to ensure easy retrieval of documents
• Scheduling meetings, appointments and conference room bookings for staff and management
• Preparing and formatting documents, reports and presentations
• Processing invoices, expense claims and other administrative paperwork
• Ordering and managing office supplies and equipment
• Assisting with data entry and maintaining accurate records and databases
• Supporting various departments with ad-hoc administrative tasks as required
• Greeting visitors and providing reception support when needed
• Coordinating travel arrangements and accommodation bookings for staff

What we're looking for

• Proven experience working in an administrative support role, preferably within a construction, development or similar corporate environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks
• Professional demeanour with a courteous and helpful approach to colleagues and visitors
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of construction or development industry practices would be beneficial but is not essential

If you are an organised, proactive individual with strong administrative skills and a commitment to excellence, we would like to hear from you to join our team at Astinas Construction & Development Sdn Bhd and make a difference in our operations.