Admin and Operating Assistant

STF Industries Sdn Bhd; Butterworth; On-site; MYR 31,000 - 54,000; Full time

Benefits offered by this job

Professional development

Work-life balance

Competitive remuneration

Job summary

STF Industries Sdn Bhd in Butterworth, Penang invites an Admin and Operating Assistant to support day-to-day operations across departments. This full-time role focuses on keeping records, coordinating office tasks, and ensuring smooth administration.

You will handle reports, procurement, meetings, and data entry while maintaining accuracy. English and Malay communication, strong organisation, and proactive problem-solving are essential.

Qualifications

• Experience in administrative or office support roles.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English and Malay.

Responsibilities

• Manage and maintain office records and documentation systems.
• Provide administrative support to multiple departments.
• Coordinate office operations including scheduling, correspondence, and clerical duties.
• Assist with preparation and distribution of reports, minutes, and documents.
• Handle office supplies and liaise with vendors for procurement.
• Support meetings, events, and facility bookings.
• Assist with data entry and database management.
• Deliver general administrative support to ensure smooth operations.
• Suggest process improvements to enhance efficiency.

Skills

Organisational skills

Time management

Communication skills

Bilingual English/Malay

Tools

Microsoft Office Suite

Job description

About the role

STF Industries Sdn Bhd is seeking a dedicated Admin and Operating Assistant to join our team in Butterworth, Penang. This is a full-time position that plays a crucial role in ensuring the smooth day-to-day operations of our organisation. As an Admin and Operating Assistant, you will be the backbone of our administrative functions, providing essential support to various departments and helping to maintain the efficiency and effectiveness of our operations. This role is instrumental in supporting our business objectives and ensuring that all administrative processes run seamlessly.

Key responsibilities

Managing and maintaining office records, files, and documentation systems in an organised and accessible manner

Providing administrative support to multiple departments and team members as required

Coordinating office operations including scheduling, correspondence, and general clerical duties

Assisting with the preparation and distribution of reports, minutes, and other business documents

Managing office supplies inventory and liaising with vendors for procurement

Supporting the coordination of meetings, events, and facility bookings

Handling incoming and outgoing communications via telephone, email, and post

Assisting with data entry and database management tasks

Providing general administrative support to ensure smooth office operations

Contributing to operational efficiency by identifying and suggesting process improvements

What we’re looking for

Proven experience in an administrative or office support role, preferably within a manufacturing or industrial setting

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English and Malay (proficiency in Mandarin is a plus)

Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint

Attention to detail and accuracy in all administrative tasks

Ability to work independently and as part of a team in a fast-paced environment

Strong customer service orientation when dealing with internal and external stakeholders

Familiarity with office management systems and filing procedures

A proactive approach to problem-solving and process improvement

Reliable and punctual with a commitment to professional standards

What we offer

At STF Industries Sdn Bhd, we are committed to creating a supportive and professional work environment where our employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. Additionally, we provide opportunities for professional development and skills enhancement to support your career growth. We believe in maintaining a healthy work-life balance and foster a collaborative workplace culture where every team member is valued and respected. Join us and become part of a dynamic organisation that prioritises employee wellbeing and career progression.

About us

STF Industries Sdn Bhd is a respected organisation operating in the industrial sector. We are committed to delivering quality products and services whilst maintaining the highest standards of professionalism and integrity. Our team is composed of dedicated professionals who work collaboratively to achieve our business goals. We pride ourselves on creating a workplace culture that values innovation, teamwork, and continuous improvement. With a strong presence in the Penang region, we continue to grow and expand our operations, offering exciting opportunities for talented individuals to contribute to our success.