Admin & HR Supervisor

Tan Tai Trading Sdn Bhd; Kota Bharu; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Competitive remuneration package

Career development opportunities

Work‑life balance and wellbeing

Safe and inclusive workplace

Job summary

Tan Tai Trading Sdn Bhd in Kota Bharu, Kelantan, invites applications for an Admin & HR Supervisor. This full-time role oversees administrative operations and HR activities, leading a team to ensure efficient day-to-day functions and high‑quality support across the organisation.

The position requires experience in admin or HR supervision (2–5+ years), knowledge of HR practices and employment law, strong organisation, and proficiency with MS Office and HRIS.

Qualifications

• Proven experience in an administrative or HR supervisory role (2–5+ years).
• Strong knowledge of HR practices, employment law, and administrative procedures.
• Excellent organisational and time management skills with ability to manage multiple priorities.
• Proficiency in Microsoft Office applications and HR management systems.
• Strong communication and interpersonal skills; capable of working with all levels of staff.
• Demonstrated leadership capabilities and experience supervising a team.
• Meticulous attention to detail and accuracy in record-keeping and documentation.
• Problem-solving abilities and a proactive approach to improvements.
• Confidentiality and discretion with sensitive HR information.
• Ability to work independently and in a collaborative team environment.
• Familiarity with Malaysian employment law and labour regulations (advantageous).

Responsibilities

• Supervise and coordinate administrative staff to ensure efficient completion of daily tasks and projects.
• Manage HR administrative functions including employee records, documentation, and compliance with employment regulations.
• Handle employee onboarding and offboarding procedures, ensuring proper documentation and communication.
• Support payroll processing and benefits administration in coordination with relevant departments.
• Manage office supplies inventory and coordinate maintenance of office facilities.
• Prepare and maintain administrative reports, correspondence, and filing systems.
• Liaise between management, employees, and external parties on HR and administrative matters.
• Ensure compliance with company policies, procedures, and relevant labour laws.
• Provide general administrative support to senior management as required.

Skills

HR supervision

HR practices

Employment law

Administrative procedures

Organisational skills

Communication

Tools

Microsoft Office

HR management systems

Job description

About the role

Tan Tai Trading Sdn Bhd is seeking an experienced Admin & HR Supervisor to join our team in Kota Bharu, Kelantan. This is a full-time position that plays a crucial role in supporting the operational and human resources functions of our organisation. As Admin & HR Supervisor, you will be responsible for overseeing administrative operations and HR-related activities, ensuring smooth day‑to‑day functioning whilst managing a team to deliver high‑quality support services across the company. This role is integral to maintaining organisational efficiency and fostering a positive workplace culture.

Key responsibilities

• Supervise and coordinate administrative staff to ensure efficient completion of daily tasks and projects
• Manage HR administrative functions including employee records, documentation, and compliance with employment regulations
• Handle employee onboarding and offboarding procedures, ensuring proper documentation and communication
• Support payroll processing and benefits administration in coordination with relevant departments
• Manage office supplies inventory and coordinate maintenance of office facilities
• Prepare and maintain administrative reports, correspondence, and filing systems
• Liaise between management, employees, and external parties on HR and administrative matters
• Ensure compliance with company policies, procedures, and relevant labour laws
• Provide general administrative support to senior management as required

What we're looking for

• Proven experience in an administrative or HR supervisory role, ideally 2-5 years or more
• Strong knowledge of HR practices, employment law, and administrative procedures
• Excellent organisational and time management skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office applications and HR management systems
• Strong communication and interpersonal skills with the ability to work effectively with all levels of staff
• Demonstrated leadership capabilities and experience in supervising a team
• Meticulous attention to detail and accuracy in record‑keeping and documentation
• Problem‑solving abilities and a proactive approach to identifying improvements
• Confidentiality and discretion when handling sensitive HR information
• Ability to work independently and as part of a collaborative team
• Familiarity with Malaysian employment law and labour regulations (advantageous)

What we offer

We are committed to providing a supportive and rewarding working environment for our employees. At Tan Tai Trading Sdn Bhd, we offer competitive remuneration packages commensurate with experience and qualifications. We believe in investing in our team's professional development and provide opportunities for career advancement and skills enhancement. Our workplace culture emphasises teamwork, respect, and open communication. We provide a safe and inclusive work environment where every employee is valued. Additionally, we offer standard employment benefits in accordance with Malaysian labour regulations, and we are committed to supporting the well‑being and work‑life balance of our staff members.

About us

Tan Tai Trading Sdn Bhd is an established trading company based in Kota Bharu, Kelantan. We are committed to delivering quality products and services to our customers whilst maintaining strong business integrity and ethical practices. Our company values professionalism, customer satisfaction, and employee development. We pride ourselves on fostering a collaborative and supportive workplace culture where our team members can thrive and contribute meaningfully to the organisation's success. With a focus on operational excellence and continuous improvement, we are a growing business dedicated to expanding our market presence and building long‑term relationships with our clients and partners.