Admin Assistant

VF Fastening Systems Sdn Bhd; Johor Bahru; On-site; MYR 29,000 - 33,000; Full time

Job summary

VF Fastening Systems Sdn Bhd in Malaysia is seeking a responsible Admin Assistant to support day-to-day administrative operations. You will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

The role involves handling quotations, invoices, and purchase orders, coordinating meetings, and liaising with internal teams and external stakeholders.

Qualifications

• Minimum 1 year of experience in administration, clerical support, or a related role.
• Good working knowledge of Microsoft Office, especially Word and Excel.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Mandarin or other language skills would be an advantage.
• Able to prioritise tasks, meet deadlines, and work independently.
• Fresh graduates with relevant qualifications may also be considered.

Responsibilities

• Perform general administrative and clerical tasks.
• Prepare, update, and maintain documents, reports, records, and filing systems.
• Handle data entry and ensure information is accurate and up to date.
• Manage incoming calls, emails, enquiries, and correspondence professionally.
• Coordinate meetings, appointments, deliveries, and other administrative arrangements.
• Assist with preparing quotations, invoices, purchase orders, and other business documents when required.
• Monitor office supplies and arrange replenishment when necessary.
• Liaise with internal departments, customers, suppliers, and other stakeholders.
• Support basic finance, inventory, or operations administration as assigned.
• Maintain confidentiality of company information and documents.
• Assist with other ad hoc administrative duties and projects as required.

Skills

Microsoft Office

Organisational skills

Communication skills

Bahasa Malaysia & English

Mandarin advantageous

Task prioritisation

Fresh graduates considered

Tools

Microsoft Office Suite

Job description

We are looking for a responsible and organised Admin Assistant to support day-to-day administrative operations. The successful candidate will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

Key responsibilities

Perform general administrative and clerical tasks.

Prepare, update, and maintain documents, reports, records, and filing systems.

Handle data entry and ensure information is accurate and up to date.

Manage incoming calls, emails, enquiries, and correspondence professionally.

Coordinate meetings, appointments, deliveries, and other administrative arrangements.

Assist with preparing quotations, invoices, purchase orders, and other business documents when required.

Monitor office supplies and arrange replenishment when necessary.

Liaise with internal departments, customers, suppliers, and other stakeholders.

Support basic finance, inventory, or operations administration as assigned.

Maintain confidentiality of company information and documents.

Assist with other ad hoc administrative duties and projects as required.

Requirements

Minimum 1 year of experience in administration, clerical support, or a related role.

Good working knowledge of Microsoft Office, especially Word and Excel.

Strong organisational skills and attention to detail.

Good written and verbal communication skills in Bahasa Malaysia and English.

Mandarin or other language skills would be an advantage.

Able to prioritise tasks, meet deadlines, and work independently.

Responsible, positive, detail-oriented, and willing to learn.

Fresh graduates with relevant qualifications may also be considered.

What we offer

Monthly salary of RM 2,600 – RM 3,000.

A practical opportunity to develop experience in administration and business operations.

A supportive role working with internal teams and external stakeholders.

Your application will include the following questions:

• How many years' experience do you have as an Administration Clerk?
• Which of the following languages are you fluent in?
• Which of the following statements best describes your right to work in Malaysia?

VF Fastening Systems Pte Ltd was established in 1992 as a general trading company. Its humble beginnings has since progressed into a specialized distribution company for fasteners and hardware.

VF Fastening embraces the philosophy of providing a total solution, encompassing both product and support, for our customers' assembly needs. Our goal of providing excellent products and services has reaped its benefits when we successfully secured "Exclusive Distributorship" for many established manufacturers from all over the world, namely countries such as Japan, USA, Italy, England and Taiwan.

At VF Fastening, we take time to listen and understand our customers' needs. Every customer's requirements are unique, thus we tailor our total services suitably through consulting and discussing the availability and compatibility of our products.

The industries we serve cover the likes of telecommunications, automation, automotive, railway, aerospace, electrical engineering, electronics, shipbuilding, construction, plastic moulding, die cast and many more.

For many years, VF Fastening has been committed to providing value-added services to our customers. As we continue to progress, our goal remains the same - to provide the total solution of product and support effectively and efficiently to our' customers. We believe that our success rides on the satisfaction of our customers.

To meet our customers’ expectations and industrial needs, we have obtained IS0900 1-2000 certificates. We endeavour to fulfil quality and regulatory requirements while aiming to enhance customer satisfaction. We also seek to achieve continual improvement of our performances so as to maintain and cement our position as a leading player in the market.

VF Fastening Systems Pte Ltd was established in 1992 as a general trading company. Its humble beginnings has since progressed into a specialized distribution company for fasteners and hardware.

VF Fastening embraces the philosophy of providing a total solution, encompassing both product and support, for our customers' assembly needs. Our goal of providing excellent products and services has reaped its benefits when we successfully secured "Exclusive Distributorship" for many established manufacturers from all over the world, namely countries such as Japan, USA, Italy, England and Taiwan.

At VF Fastening, we take time to listen and understand our customers' needs. Every customer's requirements are unique, thus we tailor our total services suitably through consulting and discussing the availability and compatibility of our products.

The industries we serve cover the likes of telecommunications, automation, automotive, railway, aerospace, electrical engineering, electronics, shipbuilding, construction, plastic moulding, die cast and many more.

For many years, VF Fastening has been committed to providing value-added services to our customers. As we continue to progress, our goal remains the same - to provide the total solution of product and support effectively and efficiently to our' customers. We believe that our success rides on the satisfaction of our customers.

To meet our customers’ expectations and industrial needs, we have obtained IS0900 1-2000 certificates. We endeavour to fulfil quality and regulatory requirements while aiming to enhance customer satisfaction. We also seek to achieve continual improvement of our performances so as to maintain and cement our position as a leading player in the market.