Admin / Admin Assistant

Gaia Cerah Sdn. Bhd.; Johor; On-site; MYR 30,000 - 48,000; Full time

Job summary

Gaia Cerah Sdn. Bhd. in Johor, Malaysia, seeks an administrative support officer to handle documentation, filing and record keeping, and to assist in preparing quotations and reports.

You will track project progress, schedules, and follow-ups, while coordinating with suppliers and internal stakeholders. The role suits proactive, organized individuals who can multitask and work independently in a fast-paced environment.

Qualifications

• Proactive, responsible, and willing to take ownership of tasks.
• Able to multitask and work independently.
• Organized with strong attention to detail.
• Comfortable working in a hands-on, fast-paced environment.
• Proficient in Microsoft Office (Excel, Word) and/or Google Workspace (Sheets, Docs).
• Fresh graduates are welcome to apply.

Responsibilities

• Handle general administrative tasks including documentation, filing, and record keeping.
• Assist in preparing quotations, reports, and basic project documents.
• Track project progress, schedules, and follow-ups.
• Coordinate with suppliers, partners, and internal stakeholders.
• Support procurement and basic logistics arrangements.
• Maintain and update data using Excel / Google Sheets.
• Assist in day-to-day office operations and ad-hoc tasks.

Skills

Attention to detail

Organized

Multitasking

Communication skills

MS Office

Google Workspace

Tools

MS Office

Google Workspace

Job description

Handle general administrative tasks including documentation, filing, and record keeping.

Assist in preparing quotations, reports, and basic project documents.

Track project progress, schedules, and follow-ups.

Coordinate with suppliers, partners, and internal stakeholders.

Support procurement and basic logistics arrangements.

Maintain and update data using Excel / Google Sheets.

Assist in day-to-day office operations and ad-hoc tasks.

Requirements

Proactive, responsible, and willing to take ownership of tasks.

Able to multitask and work independently.

Organized with strong attention to detail.

Comfortable working in a hands-on, fast-paced environment.

Ability to communicate in additional languages is an advantage.

Proficient in Microsoft Office (Excel, Word) and/or Google Workspace (Sheets, Docs).

Fresh graduates are welcome to apply.

Preferred Qualifications

Experience in administrative, coordination, or procurement roles.

Interest in renewable energy or engineering-related work.