Admin cum Project Assistant

CEEC JSPDI (MALAYSIA) SDN. BHD.; Sarawak; On-site; MYR 42,000 - 62,000; Full time

Job summary

CEEC JSPDI (MALAYSIA) SDN. BHD. is seeking a responsible Admin cum Project Assistant to support daily administrative and project coordination for the solar project in Batang Ai, Sarawak.

You will act as the key administrative link between the project site and Head Office, ensuring accurate documentation and efficient coordination of project matters. Responsibilities include handling filing and data entry, preparing project documents, coordinating meetings, and managing travel and procurement

Qualifications

• Diploma or Degree in Business Administration, Office Management or related field preferred.
• Fresh graduates considered.
• Proficient in MS Office (Excel, Word, Outlook).
• Good organisational, communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Based at or near Batang Ai, Sarawak.

Responsibilities

• Handle daily administrative duties including filing, data entry and office management.
• Serve as administrative link between project site and HQ for smooth communication.
• Prepare and maintain project documents, reports and correspondence.
• Assist Project Manager with meetings, minutes, schedules and follow-ups.
• Coordinate document submissions and information requests between HQ and site.
• Maintain staff attendance, leave, and office supplies records.
• Assist with procurement documentation, quotations and delivery follow-ups.
• Coordinate accommodation, transportation and travel arrangements for site personnel.
• Prepare administrative updates and contribute to project progress reports.
• Maintain records of invoices, purchase orders and related documents.
• Assist with onboarding and general admin support for project personnel.
• Ensure proper organization and accessibility of records; follow up on outstanding matters.
• Support other admin and project duties as assigned.

Skills

Organization

Communication

Coordination

Multitasking

Detail-oriented

Confidentiality

Effective HQ liaison

Driving license

Travel willingness

Mandarin (spoken/written)

Education

Diploma/degree in business admin or office management

Tools

Microsoft Office

Excel

Word

Outlook

Job description

We are seeking a responsible, organised and proactive Admin cum Project Assistant to support the daily administrative and project coordination activities for our solar project in Batang Ai, Sarawak. The successful candidate will serve as a key administrative link between the project site and Head Office (HQ), ensuring smooth communication, accurate documentation and efficient coordination of project-related matters.

Duties and Responsibilities

Handle daily administrative duties, including filing, data entry, record keeping and general office management.

Serve as the key administrative contact between the project site and HQ, facilitating communication and information sharing.

Prepare, compile and maintain project documents, reports, correspondence and other administrative records.

Assist the Project Manager and project team with meeting arrangements, minutes of meetings, schedules and follow-up actions.

Coordinate document submissions, approvals and information requests between HQ, project personnel, subcontractors and other relevant parties.

Maintain records of staff attendance, leave, personnel movements, office supplies and other administrative matters.

Assist with procurement documentation, quotation collection, purchase requests and delivery follow-ups.

Coordinate accommodation, transportation, travel arrangements and other site administrative requirements.

Prepare administrative updates and assist in compiling project progress reports for HQ.

Maintain records of invoices, delivery orders, purchase orders and other supporting documents.

Assist with onboarding arrangements and administrative support for project personnel.

Ensure that project and office records are properly organised, updated and accessible when required.

Follow up on outstanding matters and ensure timely communication between the project site and HQ.

Perform other administrative and project support duties as assigned by the Company.

Job Requirements

Diploma or Degree in Business Administration, Office Management or a related field is preferred.

Candidates with relevant administrative experience or suitable qualifications will also be considered

Fresh graduates with a positive attitude and willingness to learn are encouraged to apply.

Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.

Good organisational, communication and coordination skills.

Able to manage multiple tasks, work independently and meet deadlines.

Responsible, detail-oriented, proactive and capable of handling confidential information.

Able to communicate effectively with HQ, project personnel and external parties.

Willing to be based at or near the project site in Batang Ai, Sarawak.

Experience in construction, infrastructure, renewable energy or project administration will be an advantage.

Proficiency in spoken and written Mandarin is preferred to facilitate communication with Chinese-speaking colleagues and stakeholders.

Must possess a valid driving license and be willing to travel when required for project-related matters.

Male candidates are preferred due to the operational requirements of the project site.