ASSISTANT ADMIN

Private Advertiser; Alor Setar; On-site; MYR 24,000 - 42,000; Full time

Job summary

Private Advertiser is seeking an Administrative Assistant to provide essential administrative support, maintain records, coordinate office needs, and assist management and departments with day-to-day tasks.

Responsibilities include managing documents and filing systems, handling calls and emails, coordinating meetings, monitoring office supplies, and preparing reports. The role supports HR, Finance, QS and Site Operations and helps keep office operations running smoothly.

Qualifications

• Diploma in Business Administration or related field.
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Good communication, organisational, and documentation skills.
• Ability to work independently and as part of a team.
• Previous administrative experience is preferred.

Responsibilities

• Manage and maintain company documents, filing systems, correspondence, and administrative records.
• Assist with daily administrative tasks, including preparing documents, handling phone calls and emails, and managing general office matters.
• Monitor office supplies and stationery inventory and arrange replenishment when necessary.
• Prepare administrative reports, record information, and update company data as required.
• Coordinate meetings and appointments and prepare relevant documents.
• Provide administrative support to HR, Finance, Quantity Surveying, and Site Operations departments.
• Support the smooth running of office operations by coordinating administrative requirements and following up on outstanding matters.
• Perform other administrative duties and responsibilities assigned by Management from time to time.

Skills

Communication

Organization

Documentation

Teamwork

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

As an Administrative Assistant, you will provide essential administrative support to ensure the smooth and efficient daily operations of the company. You will help maintain accurate documentation, coordinate office requirements, and support management and various departments with day-to-day administrative matters.

Key responsibilities

Manage and maintain company documents, filing systems, correspondence, and administrative records.

Assist with daily administrative tasks, including preparing documents, handling phone calls and emails, and managing general office matters.

Monitor office supplies and stationery inventory and arrange replenishment when necessary.

Prepare administrative reports, record information, and update company data as required.

Coordinate meetings and appointments and prepare relevant documents.

Provide administrative support to HR, Finance, Quantity Surveying, and Site Operations departments.

Support the smooth running of office operations by coordinating administrative requirements and following up on outstanding matters.

Perform other administrative duties and responsibilities assigned by Management from time to time.

What we’re looking for

Minimum Diploma in Business Administration, Office Management, or a related field.

Basic knowledge of Microsoft Office, including Word, Excel, and PowerPoint.

Good communication, organisational, and documentation skills.

Strong attention to detail with a responsible, organised, and proactive approach to work.

Ability to work independently and collaboratively as part of a team.

Previous experience in an administrative role will be an added advantage.